Admin Assistant/secretary

3 weeks ago

Mussafah, United Arab Emirates Enterprise Systems Analysis Technology Full time

**Job location: Abu Dhabi**

We are looking for Female Administrative Assistant / Secretary with below requirements:
**Requirements**:

- Bachelor’s Degree in Administration or Secretary field
- Minimum of 3 years’ experience
- With experience in “HR, DOCUMENT CONTROL, SALES, PURCHASE, INVENTORY, PAYROLL and ADMIN”
- Ability to work and perform with minimum supervision
- Can work under pressure
- Excellent Administrative and Customer Service Skills
- Excellent English Speaking, Writing and Reading Skills
- Knowledgeable in using MS Office (Word, Excel, PowerPoint etc.)
- Have a presentable image (Professional Looking) Photo taken within the last 6 months to reflect your current appearance is required
- Experience in handling certifications is advantage such ISO etc.
- Knowledge in Accounting is an advantage

**Responsibilities (including but not limited to)**:

- Perform full time administrative support and smooth running of the Production Department under the provision of the Managing Director/CEO.
- Perform secretarial works which include filing, typing, correspondence and other general administrative works being assigned from time to time.
- Will be in charge of maintaining office operations through receiving and distributing communications; collecting and mailing correspondence
- Managing the reception area, telephone inquiries, call logs and ensures proper documentation and data entry. Determine which are priority matters and alert the administration and executive accordingly.
- Support staff in assigned project-based work and contribute to team effort by accomplishing related results as needed
- Plan and coordinate office activities and operations for professional conference.
- Manage calendars to schedule appointments (Book conference calls, rooms, couriers, hotels etc.)
- Arrange and coordinate meetings.
- Prepares agenda and make arrangement for staffs or other meetings.
- Make travel arrangement for staffs.
- To maintain and update all documents and keep orderly complete and categorize for easy accessibility to specific records (electronic and manual).
- Liaising suppliers and clients regarding inquiries, quotations and payments and keeping customers informed of order status.
- Assist in the preparation of regularly scheduled reports
- Assist with the establishments, revision and maintenance of office procedures and policy.
- Maintains supplies by checking stock to determine inventory levels; anticipating requirements; preparation of comparison sheet, placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations.
- Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter fund.
- Familiarity with office management procedures and basic accounting principles.
- Perform other related work assigned from time to time.

Ability to commute/relocate:

- Mussafah: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- administrative assistant: 2 years (preferred)

**Language**:

- Arabic (preferred)

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