Admin Assistant

3 weeks ago


Dubai International City, United Arab Emirates Gulf Fruits Trade Company LLC Full time

Job Title: Administrative Assistant

**Responsibilities**:

- Manage and maintain the calendar for the Board of Directors and departments, including scheduling, rescheduling, and canceling meetings as necessary.
- Scheduling and coordinating meetings and appointments with departments.
- Prepare meeting agendas, documents, and presentations for Board of Directors meetings.
- Attend Board of Directors meetings and record minutes, ensuring accurate and timely distribution of meeting minutes to stakeholders.
- Maintaining electronic and hardcopy filing systems.
- Preparing and distributing documents, reports, and presentations.
- Monitoring and ordering office supplies.
- Performing general administrative tasks such as photocopying, scanning.
- Ensuring office equipment and systems are operational.
- Providing general support to visitors.
- Collaborating with team members and other departments.

**Requirements**:

- Minimum of 3 years of experience as an Executive Assistant/Administrator, with experience in calendar management and meeting coordination.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite.
- Strong organizational skills and attention to detail.
- Ability to prioritize and manage multiple tasks simultaneously.
- Ability to work independently and as part of a team.
- Bachelor's Degree or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.

**Salary**: AED3,000.00 - AED4,500.00 per month

Ability to commute/relocate:

- Dubai International City: Reliably commute or willing to relocate with an employer-provided relocation package (required)

**Experience**:

- administrative assistant (required)

Application Deadline: 06/05/2023


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