Legal PA

4 weeks ago

Dubai, Dubai, United Arab Emirates CMS UK Full time

Are you looking for a new opportunity within a global law firm that is significantly growing in size and global reach? Would you like to join this distinctive modern city powerhouse and be part of paving a fresh way of providing secretarial support?

About Us

CMS is a Future Facing firm with more than 80 offices in over 45 countries and 5,800+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in.

We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by emerging technologies such as generative AI and readily embrace the possibilities it opens up for developing new and better ways of working. Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.

About The Role

We have an opportunity for a Legal PA to join our operation in Dubai. You will be part of a small team providing a high-quality and efficient secretarial service to a number of Partners and fee earners working across several practice groups. Your focus will be on effectively managing your own workload, being proactive with the ability to work on your own initiative and contributing to a positive and collaborative team working environment.

Tasks include, but are not limited to:

  • Understanding and meeting the expectations of your stakeholders, enabling them to be productive by taking responsibility and being proactive in approach and providing support as necessary
  • Diary management of Partners and fee-earners as required, using own initiative to arrange meetings and conference calls
  • Checking of Partners and fee-earner e-mails as required in their absence; responding where able
  • Booking video calls, meeting rooms and required refreshments, and lunch and dinner reservations
  • Making travel arrangements as required and preparing itineraries
  • Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions
  • Production of short, less complex PowerPoint presentations as required
  • Production of engrossed documents including the collation of any required annexures
  • Proof-reading of all documents to ensure the delivery of work is of the highest quality
  • Undertaking any general correspondence as may be required from time to time
  • Processing Partners and fee-earners expenses in a timely manner
  • Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks
About You

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one.

You will have gained legal secretarial experience within another law firm demonstrating a proactive and enthusiastic approach. Be able to demonstrate good communication skills and be confident in building strong working relationships. You will have high levels of IT literacy, superb attention to detail and the ability to learn new systems quickly.

What's in it for you?

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:
  • Competitive basic salary (reviewed annually)
  • Flexible, hybrid working policy
  • Generous bonus scheme
  • Up to 25 days holiday (rising to 28 days with service)
  • Holiday exchange scheme
  • Private medical insurance
  • Enhanced parental leave
  • Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.
Equal opportunities

At CMS, we place diversity and inclusion at the centre of our culture and the heart of our organisation. As a firm we recognise, celebrate, and embrace the diverse talent our society has to offer because we know that to solve big problems, we need the best and brightest minds available to us. In support of this goal, we commit to actively breaking down barriers which stand in the way of those from diverse backgrounds and play our part in levelling the playing field.

As a Future Facing Firm, we strongly believe that a career in law should be open to people from all walks of life, because not only does diversity of thought and experience make our firm a stronger and more sustainable business, but it also makes it a more rewarding place to work.

When recruiting, we prioritise attracting talented people and we actively promote a flexible working environment which enables all our team members to thrive. If you see a role you are interested in, but don't feel you meet 100% of the criteria we encourage you to still consider making an application. We also welcome applications from those who may be looking to return to the workforce after a career break.

We are proud to say our leadership in creating an inclusive working culture has been celebrated and recognised externally, including being listed for a number of years in the Times Top 50 Employers for Women and the Social Mobility Index.

We are a Level 2 Disability Confident Employer, and we actively encourage applications from people with disabilities, whether visible or invisible. We are committed to promoting equality of opportunity throughout our recruitment process and in every element of the employee life cycle. If you require assistance, or if you would like to discuss any accessibility requirements or adjustments as part of the recruitment process, please contact Becky Lowe at TalentAcquisition@cms-cmno.com who will be happy to support you.

Ready to apply? Here are the next steps.

We look forward to receiving your application online via the CMS careers site. Please contact our Talent Acquisition team if you have any questions.

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.
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