Lead Document Controller

3 weeks ago

Dubai, Dubai, United Arab Emirates NES Fircroft Full time

NES Fircroft are looking for a Lead Document Controller to join a major operator supporting a multi billion dollar project in Dubai.

MAIN MISSIONS

  • Manage all document control activities for Early Infrastructure Works (EIW) and Network Pipelines (NWP) to ensure proper organization, distribution, and storage of project documents.
  • Maintain and update the project's document management system to ensure timely access to accurate and up-to-date information.
  • Collaborate with project teams and contractors to ensure adherence to document control standards and procedures.
  • Provide support in the preparation, submission, and review of project documentation, ensuring compliance with contractual and regulatory requirements.
KEY ACTIVITIES
  • Promote a strong Health, Safety, and Environment (HSE) culture by ensuring that all document control activities are performed safely and in compliance with the company's HSE standards.
  • Establish and maintain the project's document control system, ensuring traceability and accessibility of all records.
  • Ensure proper classification, indexing, and archiving of all project documents, including drawings, reports, and correspondence.
  • Coordinate with contractors and subcontractors to collect and verify the accuracy and completeness of submitted documentation.
  • Distribute documents to relevant stakeholders in a timely manner and maintain records of transmittals.
  • Support project audits and inspections by providing accurate and organized documentation.
  • Monitor and report on document control performance metrics, identifying areas for improvement.
  • Train project team members and contractors on document control procedures and best practices.
  • Provide support in the preparation of final project documentation and handover packages.
ACCOUNTABILITIES
  • Ensure proper classification, organization, and accessibility of project documentation to support seamless project execution.
  • Contribute to project efficiency by maintaining accurate and up-to-date document control systems and procedures.
  • Provide timely and accurate documentation to facilitate decision-making by stakeholders.
  • Address and resolve document-related issues proactively to avoid disruptions to project progress.
EXPERIENCE/QUALIFICATIONS REQUIRED
  • Minimum 5 years in document control roles, preferably in Oil and Gas projects.
  • At least 3 years managing document control activities in large-scale infrastructure or pipeline projects.
  • Proficiency in document management systems and tools (e.g., Aconex, SharePoint, or similar).
  • Strong organizational and record-keeping skills.
  • Familiarity with document control standards and best practices.
  • Degree or diploma in Document Management, Business Administration, or a related field.
  • Fluency in English; knowledge of Arabic is an advantage.
  • Excellent attention to detail and accuracy.
  • Strong communication and interpersonal skills.
  • Ability to work collaboratively with multidisciplinary teams.
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