Administrative Clerk

1 week ago


Dubai, Dubai, United Arab Emirates Talent Bridge HR Consultancy Dubai Full time
Administrative Clerk | Office Assistant | Receptionist | Front Desk Agent

Job Openings Administrative Clerk | Office Assistant | Receptionist | Front Desk Agent

About the job Administrative Clerk | Office Assistant | Receptionist | Front Desk AgentJob brief

We are seeking a highly organized and efficient Administrative Clerk to provide comprehensive support to our Team. You will play a vital role in ensuring the smooth daily operations of our office by handling a variety of administrative tasks with accuracy and diligence. You will be a proactive team player who thrives in a fast-paced environment and enjoys interacting with diverse stakeholders.

Responsibilities
  • General Office Management:
    • Manage incoming and outgoing mail and electronic correspondence.
    • Schedule meetings and appointments for team members.
    • Maintain and update calendars and databases.
    • Coordinate travel arrangements and expense reports.
    • Order and manage office supplies.
    • Prepare and process documents, including presentations, reports, and memos.
    • Maintain filing systems and records.
  • Administrative and Communication Support:
    • Greet visitors and answer phone calls professionally.
    • Provide accurate and timely information to staff and guests.
    • Follow up on inquiries and requests.
    • Liaise with internal and external stakeholders.
    • Compose and proofread various documents.
  • Project and Event Support:
    • Assist with planning and managing office events and projects.
    • Gather and prepare meeting materials.
    • Take minutes and document key decisions.
    • Handle travel arrangements and logistics for off-site events.
  • Technology and Software:
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace applications.
    • Ability to learn and adapt to new software systems.
    • Maintain basic IT knowledge for troubleshooting common technical issues.
Requirements
  • High school diploma or equivalent required.
  • Minimum of 1-2 years of administrative experience in a fast-paced office environment.
  • Excellent organizational and time management skills.
  • Strong verbal and written communication skills, with the ability to clearly and concisely convey information.
  • Attention to detail and accuracy in all tasks.
  • Ability to prioritize and multitask effectively.
  • Positive and helpful attitude, with a willingness to learn and adapt to new situations.
  • Proficient computer skills, including typing speed and internet navigation.
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