Office Coordinator
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1- WHY ARTELIA?
Join Artelia, an international engineering, consulting and project management group delivering complex and sustainable projects across infrastructure, buildings, mobility, water and energy.
In the Middle East, you’ll join a multicultural and growing environment where you can take ownership and make a visible impact.
2- THE ROLE
A varied, hands-on role combining office operations, procurement, travel coordination and executive support. You will be a key coordination point for our teams, management, suppliers and service providers.
3- WHAT YOU'LL DO
- Travel Coordination & Executive Support: Coordinate up to 30 travel requests per month, including flights, hotels and related arrangements, while providing day-to-day administrative support to management.
- Procurement & IFS: Raise and manage approximately 70 purchase orders per year in IFS, issue POs to suppliers, process goods/service receipts and maintain accurate purchasing records.
- IT Purchasing: Coordinate IT purchase requests, POs and GRFs in collaboration with IT and Finance.
- Office & Workplace: Manage office supplies, consumables, workplace purchases and recurring service agreements, including maintenance, cleaning and pest control.
- Suppliers & Services: Coordinate vendors, quotations, orders, invoices and agreement follow-up, supporting efficient and cost-conscious purchasing.
- Driver & Logistics Coordination: Manage driver schedules, transportation requirements, deliveries and other day-to-day operational needs.
- Administration & Coordination: Maintain accurate records and act as a reliable coordination point across teams, suppliers and management.
- Executive Assistance: Provide administrative and coordination support to the Managing Director by managing schedules, communications, meetings, and travel arrangements.
4- WHAT YOU BRING
- 2 years’ experience min in office administration, procurement coordination, executive support, office operations or a similar role, ideally in an international environment.
- Bachelor’s degree or diploma in Business Administration, Management, Procurement, Office Administration or a related field.
- Experience with ERP/procurement systems; IFS experience is an advantage.
- Strong organisation, prioritisation and attention to detail, with good commercial awareness and confidence in dealing with suppliers.
- Proactive, service-oriented and discreet, with the ability to manage multiple requests and close actions reliably.
- Fluent English required
- Good command of Outlook, Word and Excel.
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