Personal Assistant cum Listings Administrator
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Zooma Properties is looking for a Personal Assistant cum Listings Administrator — a hybrid role combining executive support with property listings management. This position requires someone equally comfortable managing a manager's calendar and correspondence as they are keeping property listings accurate, updated, and live across portals. Candidates must have genuine prior experience in both areas — this is not a listings-only role.
Core Responsibilities
Personal Assistant Duties
- Manage calendars, appointments, and meeting schedules for senior management
- Handle correspondence — emails, calls, WhatsApp — professionally and promptly
- Coordinate meetings with clients, developers, and internal teams
- Prepare documents, presentations, and reports as needed
- Assist with travel arrangements and other ad-hoc executive support tasks
- Handle confidential information with discretion
Listings Administration Duties
- Create, update, and maintain property listings across portals (Property Finder, Bayut, Dubizzle, etc.)
- Ensure listing accuracy — pricing, availability, property details, photos, and descriptions
- Coordinate with agents to gather listing information and required documents
- Monitor listing performance and flag expired, duplicate, or non-compliant listings
- Maintain organized records of listing agreements and property files
- Liaise with the marketing team on listing visuals and promotional content
Requirements
- Prior experience as a Personal Assistant or Executive Assistant and prior experience in real estate listings administration — both are required, not one or the other
- Strong organizational and time-management skills
- Proficiency in MS Office / Google Workspace and familiarity with real estate listing portals
- Discreet, dependable, and able to multitask across two distinct functions
- Based in the UAE with a transferable visa, or willing to relocate
- Preferably Tagalog Speaker
What We Offer
- Exposure to both executive operations and real estate listings management
- Real involvement in high-value property portfolios and client-facing coordination
- Salary - 5500 AED
- Growth opportunity within a fast-scaling brokerage
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