Legal PA

Our client, a leading international law firm, is currently wishing to recruit an experienced Legal PA to assist their Funds team.

The firm has a young, vibrant, and dynamic environment. The remit is for someone with a positive can-do approach, enthusiasm, flexibility and strong attention to detail is a must. Excellent English skills both oral and written. Fund management experience is highly regarded but not essential for the right applicant. Excellent benefits and discretionary bonus. They are seeking a minimum of 3 years of experience in an international law firm. Possibility of a relocation package.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. To provide general secretarial support to the Lawyers including (without limitation):
   • creating, editing, amending and storing of correspondence and documents in the appropriate electronic matter file, including the preparation of compared documents;
   • responding to internal and external telephone enquiries, and ensuring that every call is attended to in a professional and polite manner;
   • photocopying, faxing and scanning of documents and correspondence;
   • booking meetings and diary management;
   • arranging the opening, closing and archiving of accounts and files to include KYC;
   • organising cheque requests and collection;
   • maintaining and updating details of client contacts and addresses both within the Lawyer's personal contact database and the Firm's CMS database;
   • familiarisation and compliance with the Firm's house style;
   • supporting other members of the secretarial team and working collaboratively with them to complete work to a high standard and meet required deadlines;
2. Following a tailored training programme;
3. Prepare closing bibles and arrange for these to be produced as and when necessary.
4. To make all necessary filings with all internal and external bodies in relation to, inter alia, special resolutions, ordinary resolutions, amended and restated memorandum and articles of association, and changes of directors and officers.
5. To implement and maintain the Lawyer's billing and collections system, including drafting invoice narratives.
6. To maintain accurate records and correspondence files in relation to the Lawyer's client files.
7. To liaise with clients as appropriate and in accordance with Lawyer's instructions and firm policies.
8. To be familiar with, and comply with, Firm policies relevant to the purpose of the job.
9. To participate in special projects as and when required in relation to the Firm's and the Lawyer's practice areas.
10. To carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours.

EDUCATION, TRAINING AND QUALIFICATIONS

Essential: A recognised secretarial qualification or significant experience working as a secretary preferably in a legal or professional services firm.

Desirable: A Bachelor's Degree from a recognised university or college; or an equivalent combination of education and relevant experience.

SKILLS AND ABILITIES

Candidates will need to demonstrate a high level of effectiveness in each of the following skills and abilities:

1. Work independently and as a team member;
2. Tact and diplomacy to deal with confidential matters;
3. Manage a complex and demanding workload and prioritise tasks and projects to meet work standards and personal performance targets;
4. Communicate clearly and effectively, both verbally and in writing, with people at all levels of understanding. This will include high quality correspondence;
5. Use and update computerised systems, including the intranet, databases, and spreadsheets, and genuine interest in developing IT skills;
6. Participate in continuously improving services through critically evaluating systems of work, promoting new ideas and actively developing service improvements;
7. Work in a flexible manner and respond to changing circumstances.

IT SKILLS

Essential: Microsoft Windows operating systems (recent versions), Microsoft Word (recent versions), Microsoft Excel (recent versions), Microsoft Outlook (recent versions).

Desirable: MS Powerpoint, InterAction, AdEx / CORIS, Deltaview, Adobe Acrobat, Internet navigation for research purposes.

SPECIAL REQUIREMENTS

Ability and willingness to work outside normal working hours/days when requested.