Event Coordinator

3 weeks ago

Dubai, Dubai, United Arab Emirates Vibe Xperience Full time

An Event Coordinator is responsible for planning, organizing, and overseeing various events, such as meetings, conferences, weddings, and corporate events. The job description typically includes the following responsibilities and qualifications:

Responsibilities:
  1. Event Planning and Management:
  • Collaborate with clients to understand their needs, goals, and budget for the event.
  • Create detailed event proposals, including timelines, venues, suppliers, staffing, and budgets.
  • Coordinate all event logistics, including venue booking, catering, transportation, accommodation, and equipment rentals.
  1. Vendor and Stakeholder Coordination:
  • Identify and negotiate contracts with vendors and suppliers, ensuring quality and cost-effectiveness.
  • Communicate with all stakeholders, including clients, vendors, and team members, to ensure smooth event execution.
  1. On-site Event Management:
  • Supervise the setup, execution, and breakdown of events, ensuring everything runs according to plan.
  • Troubleshoot and resolve any issues that arise during the event to ensure a seamless experience.
  1. Budget Management:
  • Manage and monitor the event budget, making adjustments as necessary to stay within financial constraints.
  • Provide clients with detailed post-event financial reports.
  1. Marketing and Promotion:
  • Assist in promoting events through social media, email campaigns, and other marketing channels.
  • Develop marketing materials and coordinate with designers and printers.
  1. Post-event Evaluation:
  • Gather feedback from clients and attendees to assess the success of the event and identify areas for improvement.
  • Prepare detailed reports on the event's success, including attendance, budget adherence, and overall client satisfaction.
Qualifications:
  • Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
  • Proven experience as an event coordinator or in a similar role.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple tasks and work under pressure.
  • Proficiency in event management software and tools.
  • Flexibility to work long hours, including evenings and weekends, as needed.

This role requires someone who is highly organized, creative, and capable of managing multiple aspects of event planning simultaneously. The ability to work under pressure and adapt to changing circumstances is crucial for success in this position.

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