Senior Specialist Budget and Financial Planning
3 weeks ago
Date: Jan 16, 2025
Company: Abu Dhabi Accountability Authority
Key Responsibilities/Duties- A. Strategy and Planning
• Contribute to the development, implementation, and update of the section related policy, procedures manual, delegation of authority, systems user manuals and standard forms, and ensure alignment with ADAA's overall policies and procedures.
• Contribute to the development, implementation, and update of the sections' strategic, budget and procurement, and operational plans ensuring alignment with the department and sector strategy and objectives, and ADAA's mission and vision.
• Assist in the development of the section Key Performance Indicators (KPIs) and ensure to meet individual KPIs to improve efficiency and effectiveness. - B. Operations
Financial Planning:
• Prepare and consolidate ADAA's financial plan and budgets, ensuring the availability of funds for financial approvals and alignment with ADAA's overall strategic objectives; follow up the implementation in coordination with ADAA's organizational units to track financial performance.
• Prepare and implement the efficient and effective projected expenditure plan in coordination with ADAA's organizational units.
• Develop policy, procedures and guidelines for preparing budgets and publish throughout ADAA to ensure awareness of the relevant organizational units.
• Support ADAA's organizational units in preparing budgets in proportion to their business activities and contributing to achieving their strategic goals.
• Track spending of ADAA's organizational units against the approved budget, analyse, and prepare periodic expense reports and submit to management with the proposed recommendations.
• Perform financial transfers between budget items and monitor justifications to ensure alignment with the applicable policies.
• Prepare accounting and financial information reports in order to meet the requirements for audit purposes.
• Execute all treasury activities to facilitate planning for adequate funding to meet major financial requirements of ADAA.
• Prepare reports (technical and/or statistical) related to the planning and budgeting activities and submit to management for review and approval.
• Conduct analysis and reporting of ADAA financial performance and communicate with relevant internal and external organizational units to ensure that the annual budget reflects all operational activities. - Budgeting:
• Prepare financial budget/forecast; collect, analyze and consolidate financial information; and advise departments on the spending and analysis of data.
• Reconcile all pre-payments and expenses against the approved budgets and highlight significant deviations for corrective action or write-off.
• Collate all projected budget from all Groups/Departments, and review information for accuracy and completeness ensuring conformance with established procedures, regulations, and organizational objectives.
• Forecast expected expenses to make accruals in order to ensure that funds are available for all year-end payments.
• Prepare budget reports for submission to higher management for approval in accordance with the approved policy. - C. Talent Management and Development
• Ensure completion of required trainings and certification programs in order to keep current with job requirements and ensure continuous performance improvements.
• Obtain timely performance review assessments for midyear and annual performance review and ensure to meet the set KPIs.
• Keep current with updated information relevant to the role to ensure standard performance level is achieved.
• Contribute to knowledge dissemination/sharing to build internal capabilities of the team and maximize their effective performance.
• Contribute to the development of UAE National employees in line with the objectives of the Authority and its Emiratization strategy. - D. Corporate
• Ensure adherence and compliance with all ADAA corporate policies, procedures and guidelines (HR, IT, Procurement, Finance, Health and Safety, etc.).
• Prepare section's related correspondence such as e-mails, memos, and letters to ensure professionalism, completeness and accuracy of information.
• Retain, document, preserve, and archive section's related physical and electronic records in accordance with relevant policies and procedures.
• Respond to any section related queries and provide required support to relevant ADAA's organizational units and employees as and when required.
• Utilize relevant technologies used within ADAA in order to optimize work efficiency.
• Demonstrate compliance with ADAA's values, Code of Business Conduct and ethics at all times to support the establishment of a value driven culture within the Authority.
• Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
• Contribute to the preparation and submission of timely and accurate statements and reports to meet department requirements, and quality standards.
• Co-operate in the implementation of the relevant health and safety legislation, policies and procedures, in the performance of duties. - E. General
• The level of performance should reflect the academic qualification, type of courses in the field of specialization, employee job level, and the level of productivity.
• The academic and professional certificates required and approved by ADAA should be acquired within the period specified and based on the employee's Individual Development Plan.
• Perform the task and responsibilities independently unless an approval or directive was obtained to delegate the task to other employees in case of incapability to perform the tasks and responsibilities.
• Ensure teamwork, collaboration, and dedication in performing duties.
- Bachelor's degree in relevant field
- 6+ years of relevant experience in coordinating financial reconciliations, preparation of financial statements or equivalent work experience.
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