Office Manager

Ready to be part of the Legal Tech revolution?

As the leading SaaS publisher in Europe, Dilitrust is transforming legal departments worldwide with cutting-edge technology.

What will you find at DiliTrust?

Innovation: Be at the forefront of legal tech advancements.

Global Impact: Collaborate with diverse teams in an international and multicultural context.

Career growth: Grow and develop within the future unicorn of legal tech.

Stimulating workplace: Experience the positive Happy at Work environment.

Your tasks:

Administrative and Office Operations

• Manage office supply inventory and place necessary orders
• Oversee office maintenance, cleaning, and security
• Coordinate office layout, seating arrangements, and workspace optimization
• Organize and maintain company records, documents, and databases
• Manage all administrative procedures related to immigration: preparing required documents, tracking visa and work permit applications, coordinating with authorities, specialized agencies, and embassies, and staying updated on regulatory changes.
• Support foreign employees with their onboarding and legal compliance: preparing arrival documentation, monitoring deadlines (renewals, authorizations), and coordinating internally to ensure smooth integration and full compliance with legal requirements.

Human Resources and Employee Support

• Assist with onboarding new employees and organizing orientation sessions
• Act as a point of contact for employee inquiries regarding office policies
• Support the HR department with administrative tasks such as payroll, contracts, benefits, and expense reports
• Plan and coordinate team-building activities and corporate events

Financial and Budget Management

• Manage office budgets, monitor expenses, and process invoices
• Collaborate with the finance team on expense reporting and cost optimization
• Negotiate contracts with suppliers and service providers

Sales administration and invoicing

• Record contracts, amendments, signed quotes, and customer orders in the internal information system
• Issue customer invoices
• Monitor accounts receivable and follow up with customers in collaboration with the customer service team
• Share all relevant information with internal and external stakeholders, including the accounting firm

Communication and Coordination

• Serve as a liaison between various departments and external stakeholders
• Manage internal communications and distribute company-wide announcements
• Schedule and coordinate meetings, travel, and logistics

  Profile required

  • 3 years of experience in office administration
  • Office management experience.
  • Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
  • Fluent English, Arabic & French

  Our values:

  At DiliTrust, our values guide everything we do. Trust is our foundation, ensuring transparency and integrity in every action.

  We promote inclusion, fostering a culture of empathy, diversity and belonging, where everyone's voice is valued.

  We foster a hands on spirit, encouraging initiative, resilience and action-oriented thinking to meet challenges.

  We strive for excellence, constantly pushing boundaries to drive innovation, and demonstrating generosity in all our endeavors.

  Above all, we succeed as a team, united by a common goal: collaboration.

  Recruitment process:

  1. HR interview