Administrative Officer

4 weeks ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Ducast Factory LLC Full time

We are seeking a dedicated and proactive Administrator to join our team. The successful candidate will be responsible for overseeing a wide range of administrative functions, ensuring smooth operations across various departments including Vehicle Management, Hotel Booking, Security, Telephone, Canteen, Labour, Factories, Insurance, and HR activities.

Vehicle Department:

  • Maintain and update MIS reports and records for vehicle maintenance.
  • Track drivers' attendance and ensure timely vehicle services and repairs.
  • Guarantee timely provision of vehicles based on requisitions.
  • Oversee vehicle compliance, including insurance renewal.
  • Handle drivers' increment documentation, salary verification, and tour bill approvals.

Labour Camp Accommodation:

Manage labour camp accommodation which involves cleaning, maintenance, safety & security, and provide accurate weekly & monthly reports.

Security Department:

  • Prepare MIS reports and conduct audits on security supervisors and guards' records.
  • Provide recommendations for security improvements.
  • Manage security billing and increment documentation.

Telephone:

  • Manage billing and prepare MIS reports.
  • Communicate with service providers, raise complaints, and handle activation/deactivation of services.
  • Oversee documentation related to internal SIM and network services.

Canteen:

  • Address daily complaints regarding quality and quantity from staff and canteen contractors.

Labour Department:

  • Manage contractors' Visa agreements and registration renewals.
  • Handle government communications and notifications.
  • Liaise with departmental officers.

Other Works:

  • Coordinate with police and forest departments as needed.
  • Manage interactions with Govt Bodies for cleaning and other activities.
  • Oversee various administrative tasks under the guidance of managers, including emergency actions, general repairs, and asset maintenance.

General Administration:

  • Manage emergency actions, stationary PR work, and advocate quotations and billing.

Personnel and Time Office Functions:

  • Oversee all time office functions.
  • Monitor MIS and ensure compliance with third-party audit observations.

HR Activities:

  • Lead recruitment efforts, including sourcing, screening, and interviewing candidates.
  • Manage onboarding, orientations, and compliance with company policies.
  • Assist with employee disciplinary actions and terminations.
  • Provide administrative support to the HR department, including handling court cases and coordinating with the HR team.

Desired Candidate Profile:

  • Proven experience in a similar administrative role.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in MS Office and other relevant software.
  • Knowledge of compliance and regulatory requirements related to various administrative functions.

Employment Type: Full Time

Company Industry:

  • Metals
  • Steel
  • Iron
  • Aluminium
  • Fabrication

Department / Functional Area:

  • HR
  • Human Relations
  • Industrial Relations

Keywords:

  • Factory Administration
  • Foundry Admin
  • HR And Administration Executive
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