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Supply Chain Coordinator
1 month ago
- Taking the ownership of the purchasing process of ROShell FZC.
- Keeping updated lists of approved suppliers.
- Analyse production schedules and forecasts to determine material requirements.
- Planning the purchase of materials including issuance of the purchase orders, follow up on deliveries in accordance with lead times, create goods receipt notes, and close purchase orders.
- Verify and raise the purchase invoices to accounts and maintaining records.
- Monitor stock levels and place orders to replenish inventory while minimizing working capital.
- Ensure raw materials and components are always available for production without disruption and escalating any potential risk immediately.
- Maintain accurate records of material usage and inventory movements in ERP systems.
- Oversee daily warehouse operations, including receiving, offloading, storage, packing, and dispatch.
- Ensure inventory is organized, labelled and maintained according to safety and quality standards.
- Conduct regular inventory audits and reconciliations.
- Implement best practices in warehouse management to improve space utilization and efficiency.
- Prepare and manage documentation for customs clearance of imports and local purchases, including commercial invoices, packing lists, certificates of origin, and customs declarations.
- Coordinate with customs brokers and freight forwarders to ensure smooth import/export processes.
- Stay up to date with changes in customs regulations to ensure compliant import and export activities.
- Arrange domestic and international shipments for inbound and outbound materials.
- Optimize logistics processes to reduce lead times and transportation/shipping costs for imports, exports, and domestic transactions.
- Resolve shipping issues such as delays, damages, and discrepancies.
- Track shipments and provide regular updates.
- Provide samples to the quality department for testing and approvals.
- Issuing the supplier corrective action reports in the event of non-conforming materials and closing the actions with appropriate actions.
- Ensuring that the supplier evaluations records are up to date.
- Establishing the break ups and keeping the up-to-date records of the full landed costs of all the materials, components and other purchased items.
- Analysing deviations and creating the variance analysis and taking countermeasures to minimize the full landed costs.
- Ensuring the master data in the ERP is up to date for all materials, components, auxiliary items and packing materials including costs.
- Bachelor's degree in supply chain management, logistics, business administration, or a related field.
- 4+ years of experience in supply chain, purchasing and planning, imports, exports, and logistics, preferably in a manufacturing setting in the UAE.
- Strong understanding of materials planning, warehousing operations, and international shipping and logistics with a proven ability to challenge and optimize costs.
- Knowledge of UAE customs regulations, HS codes, and import/export documentation.
- Proficiency in ERP systems and the MS Office Suite.
- Excellent organizational and problem-solving skills.
- Strong written and verbal communication skills.
- Ability to work under pressure and manage multiple priorities.
