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Coordinator - Student Affairs

4 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates PrecisionHire Solutions Full time
  • Coordination of mass email for the First & Senior year classes. Maintains a comprehensive calendar with first and senior year communications with information pertaining to the scope of communication, communication draft, concerned parties, and audience to centralize, synthesize, and streamline the communications.
  • Drafts institutional on-boarding and off-boarding communications to first-year/senior-year students and coordinates the review and editing process with multiple stakeholders.
  • Coordinates logistics for Marhaba, Ma'a Salama, First Year Dialogue, and other student initiatives.
  • Collaborate with Student Life & Student Affairs staff and liaise with external vendors as needed.
  • Coordinates onboarding (e.g., printing of 500+ first-year student IDs and SIM cards) in collaboration with Public Safety and IT.
  • Maintains first-year student records and manages first-year parents and student lists for external mailings.
  • Advising and meeting regularly with Class Year Representatives and their committees.

Program Administration

  • Develops and maintains the schedule and guidelines for Marhaba and Ma'a Salama.
  • Works closely with Student Success and the Student Affairs Deans in advising first-year students on educational matters such as course and program selection, time-tables and scheduling, university adjustment, and study skills. Advises first-year students at risk of dropping out to aid their academic and non-academic success and ensure first-year retention.
  • Coordinates recruitment and supervision support for 40+ FYD and Marhaba leaders.
  • Liaise and collaborate with multiple stakeholders across the University (e.g., Events, Vice Chancellor's Office, Campus Life, Public Affairs, Office for Undergraduate Academic Development, Academic Affairs, Arts Center, IT, Library, etc.) to develop and coordinate the orientation week for the incoming class.
  • Coordinates with the Arts Center Marhaba sessions with panels and guest speakers as well as student leaders' performances.
  • Liaise and collaborate with multiple stakeholders across the University to develop and coordinate the celebration week for the graduating class.
  • Create website and student portal content that will be most relevant to first and senior year students and ensure it is updated regularly in preparation for onboarding.
  • Monitors and responds to queries for multiple aliases. Responds to first-year student and parent inquiries regarding on-boarding and senior student and parent inquiries regarding Ma'a Salama and Commencement.
  • Collaborate with other departments to host programming for first-year and upper-class students.
  • Supports other divisional functional areas including campus pulse, identity interest group support, and student space activation.
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