Assistant Production Manager
2 weeks ago
Key Responsibilities:
Pre-Production:
- Collaborate with the creative team and clients to translate event concepts into detailed production plans.
- Manage all aspects of event logistics, including venue sourcing, vendor selection, and budget allocation.
- Oversee the procurement and management of all event materials and equipment.
- Develop detailed production schedules and timelines.
On-Site Production:
- Lead the on-site event production team, ensuring seamless coordination and execution.
- Monitor event progress, troubleshoot issues, and make necessary adjustments.
- Ensure the highest quality standards are met throughout the event.
Post-Production:
- Conduct post-event debriefings and gather feedback from clients and stakeholders.
- Prepare detailed event reports, including financial analysis and key performance indicators.
- Maintain accurate records of all event-related activities.
Vendor Management:
- Build and maintain strong relationships with vendors, including venues, caterers, AV suppliers, and production companies.
- Negotiate contracts and ensure quality standards are met.
Budget Management:
- Monitor event budgets closely and identify potential cost-saving opportunities.
- Ensure all expenses are within budget and properly documented.
Qualifications:
- Bachelor's degree in Event Management, Marketing, Hospitality, or related field.
- Minimum 8 to 10 years of experience in event planning and management.
- Master of multi-tasking, prioritization, and timelines and has a proven track record of complex event programs with varied stakeholders and representing various teams within the organization.
- Proven ability to lead projects across the execution of websites pages, applications, integrated campaigns, photo shoots and/or other digital marketing assets.
- Experience of assisting on projects with web and mobile development technologies.
- Creativity with the ability to define an engaging user experience.
- Thrives in a rapid growth, fast-paced environment and adapts well to change.
- Resourceful, anticipates needs and has the ability to troubleshoot.
Desired Candidate Profile:
Event Production Planning
- Developing comprehensive production plans, including timelines, schedules, and resource allocation.
- Collaborating with clients, event planners, and vendors to understand event requirements and goals.
Logistics Management
- Coordinating all logistical elements, such as transportation, equipment, and venue setup.
- Managing event flows, including rehearsals, technical runs, and event day schedules.
Vendor and Supplier Coordination
- Selecting and negotiating contracts with vendors, including AV technicians, lighting designers, caterers, and decorators.
- Overseeing vendor deliveries, installations, and services to ensure they meet the event's needs.
Technical Production Expertise
- Audio-Visual Management
- Overseeing the technical aspects of audio, visual, and lighting systems for events.
- Coordinating sound engineers, lighting designers, and video technicians to ensure flawless technical execution.
- Audio-Visual Management
Stage Design and Set Construction
- Managing stage and set designs, including layout, decor, and installations.
- Ensuring technical setups are in line with creative concepts and client expectations.
Equipment Management
- Ensuring that all necessary equipment (AV, lighting, staging) is available, tested, and functioning properly.
- Managing inventory, renting equipment, and troubleshooting technical issues.
Team Leadership and Management
- Leading a team of production assistants, technicians, and event staff.
- Assigning tasks, delegating responsibilities, and ensuring smooth collaboration among all team members.
Training and Development
- Providing training to junior staff on event production procedures and safety protocols.
- Ensuring that the team is aligned with the company's standards and expectations.
On-Site Supervision
- Overseeing event setup, execution, and breakdown to ensure everything runs according to plan.
- Monitoring all event activities in real-time and making adjustments as needed.
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