Facility Coordinator

3 weeks ago

Ras alKhaimah, Ra’s al Khaymah, United Arab Emirates Electra Solutions Full time

At Electra, we need talented people that will share our strategy to be the obvious partner contracting for local & international players who wish to set up an event within the GCC.

Under the guidance of the HSE Manager, a Facility Coordinator is responsible for ensuring that a building or workplace is well-maintained, safe, and operational. Their duties include overseeing maintenance, coordinating facility services, and managing vendor relationships.

The Facility Coordinator ensures the smooth operation of the company's facilities by managing maintenance, safety, and operational support services. This role involves coordinating repairs, liaising with vendors, and ensuring compliance with health and safety regulations.

Main Accountabilities (This part should not be an exhaustive list of tasks)

The multi-technician may be required to perform additional or different duties from those set forth below to address business needs and change business practices.

  1. Oversee daily facility operations and ensure all systems (HVAC, plumbing, electrical, etc.) function properly.
  2. Schedule and supervise routine maintenance, repairs, and inspections.
  3. Monitor and respond to facility-related issues promptly.
  4. Maintain an inventory of maintenance supplies and equipment.
  5. Manage relationships with external vendors and service providers. Obtain quotes, negotiate contracts, and oversee service agreements.
  6. Ensure vendors adhere to company policies and safety regulations.
  7. Ensure compliance with workplace safety, health, and environmental regulations.
  8. Conduct safety inspections and support emergency preparedness planning.
  9. Maintain facility documentation, including permits, safety records, and compliance reports.
  10. Oversee space planning and office layout optimization.
  11. Coordinate office moves, furniture installations, and workspace allocations.
  12. Assist with security measures, including access control and surveillance systems.
  13. Manage the facility budget, ensuring not over budget, including tracking expenses and cost-saving initiatives.
  14. Prepare reports on maintenance activities, costs, and facility conditions.
  15. Recommend improvements to enhance efficiency and cost-effectiveness.
General Obligations towards Health and Safety Environment
  1. You will perform and comply with all tasks set forth by safety regulations and cooperate with Electra to ensure a working environment and conditions that do not pose any risks in terms of health and safety.
  2. You will correctly use machinery, appliances, tools, transport, and all equipment issued by the company.
  3. You may not operate machinery if you are not qualified or trained to do so.
  4. You will not remove any safety devices for any machinery or installations.
  5. You will correctly use personal protective equipment supplied by the company.
  6. As an employee of Electra, it is your responsibility for your own safety and wellbeing and that of your co-worker/colleague and not putting anyone at risk through what you do, or neglect to do.
Technical & Functional Skills
  1. Strong organizational and problem-solving skills.
  2. Ability to manage multiple tasks and prioritize workload.
  3. Knowledge of building systems (HVAC, electrical, plumbing).
  4. Proficiency in Microsoft Office (Excel, Word, Outlook).
  5. Understanding of health and safety regulations.
Other Skills and Competencies (Ex. Soft Skills)
  1. Ability to prioritize and manage multi-functional tasks.
  2. Strong communication and interpersonal skills.
  3. Have strong knowledge of health & safety practices and regulations.
  4. A strong operations personality with hands-on AC & Electrical/Mechanical systems.

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