HR Admin Coordinator

3 weeks ago

Dubai, Dubai, United Arab Emirates Befit Sports Club Full time
The HR& Admin Coordinator is responsible for supporting the humanresources and administrative functions of the company. Thisincludes assisting with employee relations payroll processingrecruitment benefits management and handling daytodayadministrative tasks such as office organization supplies andmaintaining records. The coordinator plays a vital role in ensuringsmooth HR operations and administrativeprocesses.

Responsibilities:
  • Supportingthe administrative part of the new hire process (screeningcontracts updating of HR systems ZOHO andASANA)
  • Helpingout where necessary during the preboarding and onboarding ofemployees i.e. staying in touch with them answering their questionssending them relevant material and so on
  • Assistingin general administration like handling company accommodation ifprovided by company for the first few days liaison with travelagents and making arrangements to pick & drop for staff atAirport or Medical center whennecessary.
  • Preparethe staff documents of Dubai Health Authority for FitnessCertificate needed for Labor Card and Visa stamping and allmandatory Authority certificates to beupdated.
  • Coordinatingwith PRO to make the renewal of staff s Visas Labor ContractsEmirates ID and Cancellation of these and assisting for theissuance and submission ofpassports.
  • Ensuredata accuracy of employee records and HRrelated information e.g.Vacations Absence history and Payrollmanagement.
  • Overallhandling ZOHO People responsibility as HRMS to create new accountsand to keep the staff details uptodate insystem.
  • Followup of monthly staff overtime records and forwarding to the ManagerHR & Admin for salaryprocessing.
  • Issuanceof letters to staff like Employment letter Increment letter End ofService Experience certificate Salary Certificate ResignationAcceptance Resignation withdrawalacceptance.
  • Administration/ coordination / Assistance in the processing of payroll likemonitoring the staff s attendance record absence vacation &sick leave information.
  • Providingwritten and verbal employment verifications for current &exemployees.
  • OrganizeHR events seminar hall bookings and assisting in preparation ofspecial events such as Year End Celebration and other office orcompany gatherings.
  • Produceand submit reports on general HR activity on adhocbasis.
  • Maintainingemployee personnel files to ensure legal compliance &assisting with providing compliance in all areas of humanresources.
  • Performingchecks for the absence entries performed by Managers/Supervisorslike (Annual Leave Sick Leave & Loss of Pay) in line withthe finance team throughZOHO
  • Anyadditional tasks or responsibilities as assigned by the Companymanagement from time totime.


Requirements
  • Bachelors degree in Human Resources Business Administration or relatedfield.
  • Experience in working in a similar role as HR and Admin Coordinatorfor at least 23 years preferably with UAE work experience.
  • Knowledgeof visa processing and ability to coordinate and track progress.
  • Payrollsupport experience.
  • ZohoApplication knowledge is highlypreferred.
  • Knowledgeof labor laws and regulations is aplus.
  • Knowledgeor background in using Attendance TrackingSystems
  • Systematicmeticulous & organized individual able to workindependently and as part of a team.
  • Musthave good working knowledge w.r.t. MS Excel MS Word &PowerPoint presentations working knowledge of Zoho people softwareis aplus.
  • Professionalismand discretion in handling sensitive and confidential employeeinformation.
  • Proactiveand eager to take on newchallenges.
  • Goodcommunication & strong interpersonalskills.
  • Strongorganizational skills and attention todetail.



Benefits CompetitiveSalary: Competitive salary package commensurate with qualificationsand experience

F&BDiscount: 50 discount at the clubs caf "The DOSE BySilvena" for all food and beverages items produced inhouse

FullAccess to SEVENs Club & Classes: Full access to SEVENsfacilities and a wide range of fitnessclasses.

UAEEmploymentbenefits:
  • UAEVisa for 2years
  • Medicalinsurancecoverage
  • 30days of annualleave
  • Yearlyflight tickets to homecountry


Key Skills
AdvertisingManagement,General Services,Indoor Sales,Gym,InventoryManagement,Accounts Payable
Employment Type: Full Time
Experience: years
Vacancy: 1
Monthly Salary Salary: 4000 -5500

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