Senior Specialist, Control

2 weeks ago

Abu Dhabi, United Arab Emirates ADNOC Full time
Job Purpose

Provide professional advice on governance and controls related matters for the B&CS Directorate and ADNOC Group Procurement related matters. Conduct health check reviews to verify compliance by each of the ADNOC Group companies to the ADNOC Group Procurement Procedures and suggest measures to enhance the procedures. Assist other functions within the B&CS Directorate on all governance and control related matters such as Enterprise Risk Management, ISO, implementation of audit action points, etc.

Job Specific Accountabilities (Part 1)

Procurement Excellence and Governance
• Conduct procurement health check reviews to verify compliance by each of the ADNOC Group companies to the ADNOC Group Procurement Procedures and issue final reports after obtaining management action plans from each Group Company.
• Provide inputs and suggestions for update of ADNOC Group Procurement procedures, and participate in internal discussion on procurement procedures matters.
• Provide inputs for update of the ADNOC Delegation of Authority on procurement related matters.
• Assist in the review of draft Group company DOA and procurement organization structure from the point of view of control and compliance to Group Procurement procedures.
Directorate governance and control related matters
• Act as the focal point on all audit related matters for the Directorate and ensure continuous follow up with all Units in B&CSD for all Audit findings.
• Assist functions in implementing audit findings (as required), and help functions in developing management action plans for new findings.
• Act as the focal point of the Directorate for providing inputs to Audit and Assurance for developing their Internal Audit Plan as well as Integrated Assurance Plan
• Manage the implementation of ISO requirements in the B&CS Directorate- act as the principal focal point for ISO implementation.
• Manage the Change Management and Document Management process for the Directorate as a whole and specifically for the Planning Strategy and Control Function.
• Review standards, procedures and guidelines developed by other functions in the Directorate from the point of view of completeness prior to approval by the B&CS Director.
• Update the Directorate's Enterprise Risk Management (ERM) Risk Register in coordination with the respective functions
• Review and update the Functional Manual for the Directorate in coordination with other functions.
• Provide inputs and suggestions, as required, to other functions in the Directorate for development of their procedures and standards.
• Review job descriptions relating to procurement as well as for the Planning Strategy and Control function prior to their finalization.
• Provide inputs and comments (as required) on matters relating to Corporate Governance for the Directorate. Act as the focal point for the Directorate for various initiatives such as update of Delegation of Authority, Business Continuity Planning, etc.

Job Specific Accountabilities (Part 2)

Job Specific Accountabilities (Part 3)

Generic Accountabilities

Supervision
• Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
• Train and develop the junior staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives.
Policies, Systems, Processes & Procedures
• Implement approved Function's policies, processes, systems, standards and procedures in order to support execution of the work programs in line with Company and International standards.
Performance Management
• Contribute to the achievement of the approved Performance Objectives for the Function in line with the Company Performance framework.
Innovation and Continuous Improvement
• Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
• Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the function.
Health, Safety, Environment (HSE) and Sustainability
• Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.
Reports
• Provide inputs to prepare Function MIS and progress reports for Company Management.

Generic Accountabilities (continue)

Internal Communications & Working Relationships

• Regular contacts with stakeholders in ADNOC HQ including all other functions within the B&CS Directorate, Audit and Assurance, Corporate Governance, Finance (for ERM and DOA related matters) and others as required
• Meetings/communication with procurement function in ADNOC Group in relation to procurement health check reviews.

External Communications & Working Relationships

• Regular contacts with external auditors to coordinate Audits.
• Contacts with external consultants, service providers and industry experts as required.

Minimum Qualification

Bachelor Degree in Commerce, Engineering, Business Administration, Law or any other equivalent.

Minimum Experience, Knowledge & Skills

• 10 years of experience, preferably in the Oil & Gas industry.
• Exposure to the entire Supply Chain life cycle (e.g. Contracts & Purchasing, Inventory management, Planning, Performance, etc.)
• Exposure to internal audit and corporate governance.

Professional Certifications

As applicable

Work Condition, Physical effort & Work Environment

Physical Effort
Minimal.
Regular visits to ADNOC group Companies
Work Environment
Mostly air conditioned environment. Exposed to prevailing environmental conditions during site visit; may be required to use protective safety clothing or gear while visiting sites

Additional Details

Job Family / Sub Family: Commercial / Procurement

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