Administration Assistant
4 weeks ago
Emiratization Receptionist / Administrative Assistant – American Professional Services firm | Dubai.Our client is seeking a
Receptionist / Administrative Assistant
to support its
Dubai office
operations. This role involves
front-desk management, administrative support, and translation tasks
, ensuring the smooth day-to-day running of the office.Due to this being an Emiratization role, please only apply if you are an Emirati.Salary up to AED 18,000 per monthKey Responsibilities:Reception & Office Management:Greet
staff, clients, and visitors
professionally and manage front-desk operations.Handle
switchboard calls
, directing inquiries and ensuring prompt responses.Manage
conference room bookings, catering arrangements, and visitor logistics
.Order and maintain stock of
kitchen supplies, stationery, and office essentials
.Oversee
courier dispatch and collection
, maintaining accurate logs of all transactions.Liaise with
building management, security, and IT teams
for office and visitor requirements.Administrative & Secretarial Support:Provide
general administrative support
to fee earners, including
document production, diary management, and travel coordination
.Assist in
event planning, client meetings, and office seminars
.Support the
billing process
, ensuring invoices are accurately prepared and sent to clients.Help with
new client onboarding, matter file openings, and engagement letters
.Conduct
internet research
for business and travel needs.Translation Support:Translate a variety of
legal, technical, and marketing documents
with accuracy.Ensure translations
maintain original tone, context, and cultural appropriateness
.Proofread and edit translations for
grammatical accuracy and coherence
.Key Requirements:Excellent
organizational and multitasking abilities
in a fast-paced environment.Proficiency in
MS Office (Word, Excel, Outlook, Internet)
.Ability to
prioritize workload
and work under pressure.A flexible and adaptable approach to supporting office needs.Seniority level
Entry levelEmployment type
Full-timeJob function
Administrative, Accounting/Auditing, and Customer ServiceIndustries
Law Practice and Professional Services#J-18808-Ljbffr
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