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Tender Contract Specialist
1 month ago
Job Description & Responsibilities
- Responsible for the preparation, submission, and administration of tenders and contracts related to drilling services and operations.
- Experience in work/support drilling completion workover (incl. ESP replacement) operations as an engineer.
- Experience in tender contract coordinating, monitoring, negotiation, and technical evaluation as a Contract Administrator.
- Should have experience in tendering, procurement planning, related document preparation, evaluation for Market Survey, Contract negotiation, etc.
Tender Management:
- Lead and coordinate the preparation, submission, and evaluation of tenders for drilling contracts ensuring compliance with client specifications and regulatory requirements.
- Review tender documentation ensuring all necessary information including technical, commercial, and financial data is included.
- Work closely with engineering, operations, and finance teams to gather relevant information, cost estimates, and technical inputs required for tender submissions.
- Prepare detailed and accurate bid packages ensuring that all submission deadlines are met.
- Identify tendering risks and propose solutions to mitigate them ensuring maximum competitiveness while safeguarding company interests.
Contract Management:
- Manage the entire lifecycle of contracts related to drilling operations including drafting, reviewing, and negotiating contract terms and conditions.
- Ensure all contractual terms meet legal, commercial, and operational requirements and protect the company's interests.
- Monitor the execution of contracts ensuring compliance with agreed timelines, budgets, and performance standards.
- Proactively manage amendments, variations, and extensions to contracts as required.
- Collaborate with legal, technical, and project teams to address any contractual disputes, claims, or issues that arise during contract execution.
- Identify and assess potential risks in both tendering and contracting phases including legal, operational, and financial risks.
- Ensure compliance with all relevant UAE laws, industry regulations, and health and safety standards particularly those specific to drilling operations.
- Advise management on risk mitigation strategies and implement safeguards in contractual terms and tender proposals.
- Maintain a comprehensive understanding of contractual obligations and enforce compliance across various projects.
- Act as the main point of contact between internal teams (operations, legal, finance, etc.) and external stakeholders (clients, contractors, subcontractors).
- Maintain strong working relationships with clients, suppliers, and contractors to ensure alignment of expectations and smooth project execution.
- Assist in resolving disputes or issues between parties involved in tendering or contract management processes.
- Assist in preparing accurate cost estimates for tender submissions based on project scope and technical requirements.
- Monitor the financial performance of contracts and ensure that costs are controlled, invoicing is accurate, and payments are received on time.
- Track the financial aspects of contracts including variations, claims, and potential cost overruns to ensure they remain within budget.
