Site Supervisor
2 weeks ago
Job Title: Site Administrator
Department: Operations
Reporting To: Site Manager
Site: ES1147
JOB PURPOSE:- The Site Admin is responsible for helping the FM team manage the MEP and CIVIL services and shall ensure support for the core business of the Gulf Data Hub organization.
- The admin shall assist the FM team in maintaining input of records with respect to maintenance schedules and records maintenance.
- The admin is involved in strategic planning and day-to-day operations, particularly regarding information and records maintenance related to Maintenance, Staff records, and service records.
- Assist in maintaining best business practices and improve overall efficiency by reducing operating costs while increasing productivity.
- Record and maintain the documents library through a Document Controller (or Office assistant).
- Maintenance and upkeep of Smart O&M.
- Maintenance and upkeep of all PPM, RM, CM information with assistance from DC services.
- Coordinate with DC Management Team to ensure seamless flow of information and records on a daily/weekly/monthly basis.
- Manage procurement and logistics.
- Client and contract management.
- Staff Management, Supervision, and Procurement.
- Extract the monthly planner and submit for operational approval.
- Develop, guide, direct, motivate and manage the performance of all direct and indirect reports to help realize their potential and enhance their knowledge-based skills.
- Manage the project in a professional manner to achieve a sustained positive image.
- Provide leadership, responsible for creating a customer-focused culture that is based on delivering results, transparency, and trust, whilst building organizational capability and empowerment.
- Assist FM in performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement.
- Assist to develop, implement, and communicate improved processes, policies, and procedures on a continuous basis, always seeking greater efficiencies.
- Record and report PMs, planners, updated deferments.
- Create the shift roster to ensure 24/7 coverage is available on-site.
- Upon completion of WO activity and confirmation from Contract & DC Operations Manager, need to close work order in FSI.
- Maximize communication and synergy between the departments.
- Record MoM to organize and attend regular staff & customer meetings, using them as a basis for the development of consistent standards in quality working and behavior.
- Ensure the building meets health and safety requirements.
- Respond appropriately to emergencies as they arise. Further develop DRP and BCP.
- Take reasonable care of your own health and safety and not to put other persons - fellow employees and members of the public – at risk by what you do or don’t do in the course of your work.
- Cooperate with any company efforts to improve health and safety at work.
- Comply with any reasonable instruction given to you in the interest of health and safety.
- Not to interfere with or misuse anything that’s provided for your health, safety, or welfare.
- Report any injuries, accidents, or illnesses you may suffer as a result of your work, or any accidents, injuries, or illnesses you become aware of that involves a fellow employee or member of the public at your workplace.
- Team monitoring, maintenance of documentation skills.
- Excellent verbal and written communication in English essential.
- Interpersonal, relationship-building, and negotiation skills.
- Strong numeracy and the ability to understand financial data.
- Excellent advanced level skills in Excel and PowerPoint.
- Research skills and the ability to draw information from various sources, including people.
- Clear and concise writing skills and the ability to handle long and complex documents.
- Flexibility and the ability to work on more than one task at a time.
- Bachelor's Degree in Commerce or General Administration.
- 2+ Years’ experience as an administrator.
- Experience in monitoring and managing CAFM systems for MIS purposes.
- Need to be available 24x7x365, on call (if required).
- Maintaining audit records and follow-ups.
Business Unit: GBU Energy Solutions
Division: ESI AMEA - GCC & Pak - UAE
Legal Entity: ENGIE Cofely Energy Services LLC
Contract Type: Permanent
Job Type: Full-Time
Professional Experience: Skilled (>3 experience
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