Procurement Administrator
3 weeks ago
An Administrator in Procurementtypically oversees the purchasing processes, manages suppliers, andensures that the company obtains the necessary goods and servicesat the best prices and quality. Key skills for a ProcurementAdministrator include:
1.ProcurementKnowledge
- Understandingof Procurement Process: Knowledge of the stepsinvolved in sourcing, purchasing, and receiving goods andservices.
- SupplierManagement: Experience with selecting andnegotiating with suppliers, ensuring contracts are fulfilled, andmanaging relationships.
2.NegotiationSkills
- PriceNegotiation: Ability to negotiate favorable termsand pricing withvendors.
- ContractNegotiation: Understanding of how to negotiatecontract terms, including delivery schedules, payment terms, andwarranties.
3. ProjectManagement
- Organizationand Planning: Keeping track of procurementactivities, such as deadlines, budgets, and orders, while ensuringthat resources are allocatedefficiently.
- Problem-Solving:Handling any procurement-related challenges such as supplyshortages or contract issues.
4.FinancialAcumen
- BudgetManagement: Understanding of budgeting and costcontrol, ensuring the procurement process stays within theallocated budget.
- CostAnalysis: Ability to analyze costs and find ways toreduce spending or optimize procurementefficiency.
5.Attention toDetail
- Accuracyin Orders: Ensuring all orders and contracts arecomplete and accurate, avoiding mistakes that could lead to delaysor financial losses.
- DocumentManagement: Maintaining precise records ofcontracts, purchase orders, and vendorcommunications.
6.CommunicationSkills
- InternalCommunication: Liaising with other departments(e.g., finance, legal, or operations) to ensure smooth procurementoperations.
- ExternalCommunication: Building strong relationships withsuppliers, handling inquiries, and resolving issueseffectively.
7.TechnologySkills
- ProcurementSoftware: Proficiency in using procurement or ERPsystems (e.g., SAP, Oracle, Ariba) to manage procurementprocesses.
- Excel/SpreadsheetSkills: Ability to use spreadsheets to manageorders, track inventory, and perform costanalysis.
8. Legal andRegulatoryKnowledge
- ContractLaw: Understanding the legal aspects of procurementcontracts andagreements.
- Compliance:Familiarity with relevant laws, regulations, and company policiesrelated to procurement and supply chainmanagement.
9. TimeManagement
- Prioritization:Managing multiple tasks and deadlines efficiently, especially whendealing with high volumes of procurementrequests.
10. RiskManagement
- SupplierRisk Assessment: Identifying and mitigating risks inthe supply chain, such as potential delays or qualityissues.
As theAdministrator, Procurement, you will report into the AssistantManager and Manager, Supply Chain Administration and ultimately beresponsible for maintaining and executing theorganization's Supplier Relationship Management programacross all suppliers to ensure that there is mitigation of risk indoing business with the pool of registeredsuppliers.
A vital part of this role will alsoinclude the day-to-day administration for the procurement team,keeping records up to date and working withExcel.
AboutYou
The successfulAdministrator, Procurement candidate will have a passion to work inprocurement, ideally have a minimum of 1-2 years'experience within a procurement team, or experience within asimilar role.
You must have strongorganisational skills, attention to detail, knowledge ofprocurement regulations and compliance, strong communication and abe efficient in Excel and Word. Experience working with Coupa isalso hugely advantageous.
ProcurementProcess,Procurement Department,Procurement System
Employment Type : Full-time
Department / Functional Area: Procurement
Experience: years
Gender: Male
Vacancy: 1
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