Support Assistant

5 days ago

Dubai, Dubai, United Arab Emirates Emirates Electrical & InstrumentationCompany Full time
Roles and responsibilities

The Secretary Operations will beresponsible for project day to day operational coordination,documentation, report and presentation preparation, resourcemanagement file preparation, budget file preparation in line withSAP reports and as per directives of the Operations Manager. Hewould be also responsible for preparing project performancereports, including compilation of data required for Earned ValueAnalysis & Reporting, supporting in business plan data,apart from the admin basic support of organizing meetings,preparing MOMs. The incumbent should be proficient in MS Officeapplications, especially MS Excel, and possess exceptionalorganizational and communicationskills.

JobResponsibilities

  • Provide high-level administrative& operational support to the OperationsManager.
  • Coordinate and obtain various projectdata, including tracking progress and updating the same andensuring deadlines are met.
  • Prepare resourcemanagement files and project budget files in line with SF system& SAP System.
  • Prepare projectperformance reports, including compilation of various data forEarned Value Analysis reporting.
  • Support in thepreparation of business plan data and other strategicinitiatives.
  • Prepare and maintaindocumentation, reports, and presentations.
  • Toinitiate and respond to written and verbal correspondence includingcomposition, editing anddistribution.
  • Transcribe drafts for internalcorrespondence like memos, flyers, letters, minutes and emails asper the instruction from OperationsManager
  • Organize meetings, includingscheduling, preparing agendas, and taking minutes for T & DProject Closure, ESCO, Solar & MEPDivisions.
  • Interdepartmental Co-ordination(T&D Project, Solar, ESCO, MEP, Finance, Admin etc.) fordata collection, various other day-to-day activities includingresource allocation as per the schedule and its updation in theDaily Manpower Reports
  • Act as a liaison betweenmanagers and other staffs to represent and communicate issues anddirectives.
  • Handle all general office tasks,filing, and maintaining records in thesystem.
Desired candidate profile
  • Bachelor's degree in BusinessAdministration or Commerce with 6 to 8 years ofexperience
  • Proven experience as a projectcoordinator in construction projects handling projectdata
  • Proficiency in MS Office applications,especially MS Excel.
  • Excellent organizationaland time management skills.
  • Ability to workindependently and prioritize taskseffectively.
  • Prepare and maintaindocumentation, reports, and presentations.
  • Toinitiate and respond to written and verbal correspondence includingcomposition, editing anddistribution.
  • Transcribe drafts for internalcorrespondence like memos, flyers, letters, minutes and emails asper the instruction from OperationsManager
  • Experience in handling projectperformance reports (Earned Value Analysis), budget files, manpowerdata is mandatory

Knowledge &Skills

  • Strong communication, interpersonalabilities, analytical and problem-solvingskills.
  • Knowledge of SAP, Success Factors orsimilar software is a plus.
Key Skills
ProfessionalSupport,Support Operations,Support Plans
Employment Type : Full-time
Department / Functional Area: Technical SupportServices
Experience: years
Gender: Male
Vacancy: 1

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