HR & Office Manager

1 week ago


Dubai, Dubai, United Arab Emirates Maricon Electromechanical Contracting LLC Full time
Office Admin Manager

  • Support the development and implementation of HR initiatives and systems
  • Provide counseling on policies and procedures
  • Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
  • Create and implement effective onboarding plans
  • Develop training and development programs
  • Assist in performance management processes
  • Support the management of disciplinary and grievance issues
  • Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
  • Review employment and working conditions to ensure legal compliance
  • Company Secretary
  • Organizing meetings and managing databases
  • Booking transport and accommodation
  • Following up on enquiries.
  • Organizing company events or conferences
  • Ordering stationery, furniture and office items.
  • Dealing with correspondence, complaints and queries
  • Preparing letters, presentations and reports
  • Supervising and monitoring the work of administrative staff
  • Working with accounting and management team to set budgets, monitor spending and processing payroll and other expenses.
  • Liaising with staff, suppliers and clients
  • Implementing and maintaining procedures/office administrative systems
  • Delegating tasks to junior employees
  • Organizing induction programs for new employees
  • Ensuring that all policies are up to date
  • Using a range of software packages
  • Attending meetings with senior management
  • The organization's HR function by keeping personnel records up to date, arranging interviews and so on
  • Communicating with the site engineers and helping them getting the work done with the office assistance required.
  • Giving performance evaluation for the employees.
  • Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties.

Requirements:

  • Proven experience as HR officer, administrator or other HR position
  • Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
  • Understanding of labor laws and disciplinary procedures
  • Proficient in MS Office; knowledge of HRMS is a plus
  • Outstanding organizational and timemanagement abilities
  • Excellent communication and interpersonal skills
  • Problemsolving and decisionmaking aptitude
  • Strong ethics and reliability
  • BSc/BA in business administration, social studies or relevant field; further training will be a plus
  • HR Credentials (e.g. PHR from the HR Certification Institute)
  • Proven experience as an office administrator, office assistant or relevant role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • Qualifications in secretarial studies will be an advantage
  • High school diploma; BSc/BA in office administration or relevant field is preferred

Salary:
AED3, AED4,000.00 per month

Application Question(s):

  • What would you do if there is a deadline for the team by the management for certain internal operation changes/implementation but the employees are fixated on other tasks and are taking this change lightly? How would you ensure the assigned change in operations is implemented effectively?

Education:

  • Bachelor's (preferred)

Experience:

  • HR: 2 years (required)
Application Deadline: 01/05/2023
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