Accounts Payable Clerk

1 week ago

Dubai, Dubai, United Arab Emirates Marriott International, Inc Full time

Additional Information Accounts Payable Clerk

Job Number

Job Category Finance & Accounting

Location JW Marriott Marquis Hotel Dubai, Sheikh Zayed Road Business Bay, Dubai, United Arab Emirates, United Arab Emirates VIEW ON MAP

Schedule Full-Time

Located Remotely? N

Relocation? N

Position Type Non-Management

JOB SUMMARY
Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Complete period-end closing procedures and reports as specified. Audit cashier banks periodically according to SOPs. Maintain, distribute, and record petty cash, cashier banks, and contracts. Document, maintain, communicate, and act upon all Cash Variances according to SOPs. Act as liaison between property and armored car service or primary banking institution. Participate in internal, external, and regulatory audit processes and ensure compliance with SOPs.

Follow all company policies and procedures; ensure uniform and personal appearances are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security

of the guests and coworkers.

Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette; ensure that coworkers understand their tasks.

Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees.

Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

SCOPE / BUSINESS CONTEXT

  • A Full Time position based at JW Marriott Marquis Dubai.
  • Number of Direct Reports 0
  • Titles of Direct Reports
  • N/A

CANDIDATE PROFILE

Experience:

  • At least 1 year of related work experience
  • No supervisory experience is required

Skills and Knowledge

  • Analytical Skills
-
Interpersonal
Skills**:

-
Communications:

  • Personal Attributes
  • Organization
-
General
Finance and Accounting**
Education or Certification
-
High school diploma/G.E.D
. equivalent**
SPECIFIC DUTIES

  • The following are specific responsibilities and contributions critical to the successful performance of the position:_
  • Obtain all invoices from Receiving Clerk, ensuring all prices and quantities agree with purchase order amount.
  • Verify proper codes and signatures of appropriate Executive Committee Members & Department Head on all invoices.
  • Prepare accounts payable vouchers and printing checks/wire transfers and supporting documents.
  • Maintain a Cheque Register and Void Cheques Register and any other register needed for the operation and the audit purposes.
  • Ensure all invoices and supporting documents are stamped with "PAID".
  • Support and perform the month end function with Accounts Payable Officer.
  • Perform other duties as directed by the Accounting Manager and/or Financial Controller.
  • Reconcile the outstanding Cheques and supplier statements.
  • Participate in the Quality improvement process.
  • Maintain a close relationship with other department heads.
  • Maintain all the backups related to the receivable in a separate file.
  • Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Record, store, and/or analyze information using property software.
  • Complete periodend closing procedures and reports as specified.

Safety and Security

  • Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
  • Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
  • Notify Loss Prevention/Security of any guest reports of theft.

Policies and Procedures

  • Follow company, hotel and department policies and procedures.
  • Follows Marriott International Hotels Limited Regional Office policies and procedures
  • Protect the privacy and security of guests and coworkers.
  • Maintain confidentiality of proprietary materials and information.
  • Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
  • Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
  • Perform other reasonable job

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