Purchasing Assistant

1 week ago


Dubai, Dubai, United Arab Emirates MEALS ON ME CATERING SERVICES LLC Full time

DEPARTMENT:

PURCHASING

REPONSIBLE TO :

PURCHASING MANAGER

Experience :
F&B Experience in Dubai.

Salary and Other benefits:

Gross Salary
:
AED
/ Month

Other Benefits:

  • Employment Visa
  • Accommodation (sharing) or Allowance
  • Ticket to hometown (after completion of 2 years)
  • Annual Leave (30 days every year)
  • Meals on duty
  • Transportation from accommodation to office
  • Medical Insurance
  • Annual Benefits (Gratuity as per UAE labor law)

MAIN JOB PURPOSE:

Purchase order Process and management

  • Responsible for scrutinizing and processing requisitions received from Central Kitchen and user depts as per the Meals On Me purchase cycles.
  • Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and subcontractors assigned.
  • Responsible for the preparation and process of all purchase orders and documents in accordance with company policies and procedures.
  • Ensure requisitions received from Central Kitchen are processed through proper Channels and Meals On Me Purchase orders issued based on Meals On Me PO's.
  • Evaluate vendor's quotation to ensure that they are in line with the quality and safety standards.
  • Issue Purchase orders in accordance with approved quotation.
  • Issue Purchase Orders for any other service jobs / office purchases as per approved quotations received from the concerned Depts
  • Collate purchase orders and requisitions and maintain a tracker to monitor timely deliveries.
  • Monitor and coordinate deliveries of items between suppliers to ensure that all items are delivered to Kitchen on time
  • Review deliveries against POs issued.
Maintain records of goods ordered and received.

  • Analyze market and delivery systems in order to assess present and future material availability.
  • In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase Orders delivery and shipment schedules.
  • Ensure all invoices are properly checked and sent to accounts dept for payment as per the Meals On Me Purchase cycle.
  • Liaise with Accounts dept for reconciling and timely settlement of Vendor's invoices.
  • Undertake purchase process/issue of LPOs in respect of any other kitchen as ordered by Superior.
  • Develop and follow ISO standards for Purchase department.
  • Develop and implement purchasing and contract management instructions, policies, and procedures.
  • Maintain complete updated purchase records/data and pricing in the system.
  • Maintain electronic / manual filing system for all supporting documents for the procurement as required by Meals On Me Purchase cycles.

Budgets and Expenses

  • Assist in preparing and forecasting of annual budget for the Kitchen.
  • Maintain expense reports and ensure that variances from the forecasted budget are kept to a minimum.

Vendor Negotiations and Contract management

  • Responsible to source, negotiate and purchase materials from both local and overseas vendors, suppliers and service providers.
  • Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
  • Resolve supply, quality, service and invoicing issues with vendors
  • Maintain and update vendor's invoice log sheets. Interact with suppliers on daytoday basis.

Vendor Development/Vendor Management

  • Source for new vendor, suppliers or subcontractors when the need arises.
  • Evaluate supplier performance based on quality standards, delivery time & best prices.
  • Ensure all the criteria are met according to the organizational requirements and expectation.
  • Make periodic visits to the Vendor's premises to inspect and evaluate the vendors.
  • Maintain and continuously update local and overseas vendor database.
  • Resolve vendor or contractor grievances, and claims against suppliers.

Continuous Improvements

  • Assist in ISO Annual Performance Review for vendors
  • Responsible for implementing internal procurement strategies to cater to high delivery and short leadtime requirements.
  • Periodically visit Kitchens to inspect audit inventories on kitchen.

Inventory Management

  • Maintain updated inventory of permanent items and stores held on Kitchen.
  • Plan and manage inventory levels of grocery/stores/provisions for restaurants.
  • Periodically visit kitchens to carry out inspection / mustering of grocery/provisions held in stock and reconcile with respect to the inventory in purchase dept.
  • Ensure that kitchen's consume grocery/provision /food items on first supplied basis in order to prevent expiry of items and prevent revenue loss as a result of this.
  • Arrange for disposal of surplus materials.
  • Prepare bid awards requiring GM/Director approval.
  • Administer online purchasing systems.

Job Types:
Full-time, Permanent

Salary:
AED2, AED3,000.00 per month

Job Types:
Full-time, Permanent

Salary:
AED2, AED3,000.00 per month

Education:

  • Diploma


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