Exams Officer

1 week ago

Ras alKhaimah, Ra’s al Khaymah, United Arab Emirates GEMS Education Full time
Exams Officer


GEMS Westminster School Ras Al Khaimah opened in 2013 and is part of the GEMS Education group, one of the largest private K-12 education providers in the world, where 'We see genius in every child'.


Job Purpose:

Responsibilities:

In relation to students:

  • All external examinations including IGCSE, IAL, Progress tests, PISA, TIMMS, PIRLS, IBT (MOE) for the Winter and Summer seasons of each academic years
  • To assist the SLT to issue IGCSE, IAL, Progress tests, PISA, TIMMS, PIRLS, IBT (MOE) examination results on Summer Results Days
  • To assist students with any questions they may have regarding examination issues

In relation to teachers:

  • To distribute publications booklets to SLT and HoDs and to coordinate purchase and payment
  • To oversee HoDs arrangements for external moderation where needed
  • To provide information for HOYs of Sixth Form and Year 11 regarding I/GCSE and GCE issues
  • To assist staff with any questions they may have regarding examination issues

In relation to parents:

  • To assist the SLT to issue GCSE and GCE examination results on Summer Results Days
  • To produce an information and payment form for each exam session and process this for invoicing
  • To be the first point of contact for parental enquiries about external examinations

In relation to examination boards:

  • To liaise with CAIE UK and regional Offices, Edexcel Regional Office, Edexcel London Office, Pearson's UK Office and Oxford AQA
  • To liaise with the examining board accounts departments regarding invoicing, examination and moderation fees
  • To coordinate with CIE and Edexcel Regional Advisor regarding INSET provision
  • To process all Post-Result issues (access to scripts, clerical checks and remarks) ensuring correct paperwork is provided for students, parents and exam boards
  • To process late entries, tier changes and student detail changes
  • To process and return predicted grade sheets

In relation to SLT:

  • Produce a combined timetable for each exam session and coordinate with Head of Secondary School (HOSS) FOR exam rooming, timings and invigilation for each session
  • To ensure through HOSS that staff are aware of general exam regulations and are familiar with invigilation regulations.

In relation to the whole School:

  • To process and secure examination stationary as it arrives in centre
  • To process and secure examination papers as they arrive in centre
  • To ensure that the Admin team have setup examination room with all required seating, labelling, stationary, communication, regulations, attendance registers, seating plans and examination papers for each examination session
  • To ensure security of all exam material, before and after each exam
  • To package and process exam scripts after each examination
  • To package and process coursework by the required exam board deadline date
  • To coordinate with the WSR Accounts Department and examination boards the payment of all external examination related fees
  • To keep a central record in the examinations office of all correspondence between the school and the external examination boards
  • To prepare timetables for external invigilators as and when appropriate

Required Skill Set & Qualifications:

Expected Qualifications:

  • Teaching Degree

Job Requirement:

  • Leadership capability
  • To be able to take time out on weekends and holidays at peak periods (during examinations)
  • Valid UAE driving license
  • Teaching timetable must include only Years 1013

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