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Personal Assistant to CEO
3 months ago
We are currently looking for a Personal Assistant , who is outstanding, well experienced and who has extraordinary organizational skills to support our CEO concerning his professional and personal management of his work life.
Duties and Responsibilities:
- Answer phone calls or messages received and direction on behalf of the CEO via whatsapp, email or social media accounts.
- Record notes and messages for the CEO
- Schedule and arrange meetings and conferences
- Responding to clients inquiries when required which might be related to his Real Estate, Jewelries and Fur Coats Businesses.
- Post photos of jewelry, luxury bags and furs on instagram and facebook.
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.
- Manage travel arrangements and itineraries on behalf of the CEO
- Read and write correspondence in mail or email form
- Managing and organizing diaries, and scheduling appointments, meetings, and events
- Guaranteeing a steady stream of clients by actively engaging in marketing and promotional activities
- Keeping and maintaining efficient and accurate filing systems.
- Photocopying and keeping an accurate and up-to-date record of sales documents.
- Gathering, preparing, and processing documents, such as sales contracts, purchase agreements, and deeds.
- Assisting CEO at anytime
- Plan travel, including flights, accommodation and ground transportation
- Residence Visa & Medical insurance
- Positive working environment
Qualifications:
- Native Russian Speaker
- Preferably with Sales Experience
- Should have 1 year experience working as a Personal Assistant in UAE
- Should have basic knowledge on posting photos on Instagram/ Facebook Account
- Excellent communication and time management skills; proven ability to meet deadlines.
- Ability to function well in a high-paced environment; performs additional duties as assigned by CEO
- Excellent command of spoken & written English.
- Trustworthy and a leader and team player.
- Proficient in Microsoft applications, primarily Word, Outlook, and Excel.