Head of Project Operations

1 week ago


Dubai, Dubai, United Arab Emirates V Pacific Full time

Job Description

My client is currently looking for a newly created role as Head of Project Operations within its English-speaking office in Dubai.

They are a small, yet expanding company working in the built environment industry, who design, build, deliver and manage large commercial scale aquatic systems all over the world, including Middle East and Africa, Europe, Asia and the US.

You must have an excellent command of written and spoken English as you will be handling communications with clients, customers, partners and suppliers directly across the world.

The Head of Project Operations role will lead, manage and deliver the smooth running of all projects up to and exceeding USD 3-5M.

Responsibilities and Duties

· Support, and subsequently lead the Business Development activities of the firm including sourcing and progression of new leads and expansion of services to existing clients globally

· Lead and manage the delivery of multiple aquarium construction projects, concurrently, supported by a team of installation and maintenance staff

· Oversee project timelines and assign tasks to team members, ensuring each individual delivers their task as per project requirements

· Implement and manage project management tools and systems, ensuring compliance from team members

· Produce and manage accurate project schedules, procurement documents and material specifications for each project and / or contract

· Plan and manage logistics for the timely and cost-effective transport of goods and materials, including sourcing, due diligence and management of reliable shipping partners (with the support of internal team where needed)

Procurement – oversee the procurement team to ensure that parts are of high quality, delivered on time and from cost effective partners

· Proactively communicate with third parties, control budget, manage vendor contracts and their liabilities

· Track and communicate project risks and opportunities

· Directly manage the projects and installation teams as direct report, coordinate internal and external meetings, providing regular Management updates

· Organise weekly team meetings, recording and communicating minutes with key accountability tasks to the team

· Maintain accurate project documentation (internal and external)

· Understand Company financial obligations, liaising with Management to ensure timely and cost-efficient delivery of project milestones

· Produce accurate invoices for submission and checking by the Office Manager and Management

· Prepare presentation materials for bids and proposals

· Build and maintain an accurate database of service providers, partners and materials

· Assist any other ad-hoc duties

Qualifications and Skills Requirements:

· Degree calibre individual with at least 5 years in a relevant project and / or operations related role (eg. Project Manager, Senior Project Manager, Operations Manager, Engineering Manager, Construction Manager)

· Experience in the built environment sector, with strong preference towards construction / civil engineering (other relevant sectors may include interior design, design & build, engineering, fit-out, etc or potentially logistics)

· Some experience/ knowledge of aquatics systems (eg swimming pools, aquariums) would be advantageous, but not essential

· Ability to effectively influence a team to ensure timely completion of tasks to high quality standards

· Experience in procurement

· Excellent written and spoken English is essential

· Proactive management style with strong leadership capabilities

· Knowledge of project management tools (eg. Asana, Trello, Basecamp or similar)

· Good interpersonal skills and capability to work with all levels of people

· Good team player, self-motivated, independent, responsible and well-organised

Job Type: Full-time

Hours: Typically Monday to Friday, hours between 9am and 7pm (eg. 9am-6pm or 10am-7pm). Weekends and PH not required as standard, but may be required on occasion to meet project deadlines

First screening of applications will begin 10th June, with initial telephone/VC interviews soon after, and in-person second stage interviews for successful candidates to follow.

Salary level for this role is AED $15-20k pm x12m (c. USD 4-5.5k USD) plus project bonuses, dependent on relevant, demonstrable experience. Candidates with less experience may be considered for a Senior Operations Manager role.

Job Types: Full-time, Permanent, Contract
Contract length: 36 months

Pay: AED12, AED20,000.00 per month

Application Question(s):

  • Are you comfortable with a fixed salary of AED 15-20k per month (dependent on relevant skills and demonstrable experience)?

Experience:

  • built environment project and / or operations: 5 years (Required)

Application Deadline: 30/06/2024


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