Admin Specialist

2 weeks ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Al Nahiya Group Full time
  • Office Management:
    • Oversee and maintain a well-organized and tidy office environment.
    • Manage office supplies, inventory, and equipment to ensure smooth daily operations.
    • Coordinate with vendors for office-related services.
  • Communication Handling:
    • Manage incoming and outgoing communications, including emails, phone calls, and mail.
    • Screen and redirect phone calls, inquiries, and requests appropriately.
    • Draft and proofread correspondence and documents.
  • Scheduling and Coordination:
    • Schedule and coordinate meetings, appointments, and travel arrangements for team members.
    • Prepare meeting agendas, materials, and take minutes as needed.
    • Coordinate and assist in organizing company events or functions.
  • Data Entry and Record Keeping:
    • Maintain accurate and up-to-date records, databases, and filing systems.
    • Enter data into various systems and ensure data integrity.
    • Generate reports and assist in data analysis when required.
  • Administrative Support:
    • Provide administrative support to various departments as needed.
    • Assist in the preparation of presentations, reports, and documents.
    • Handle special projects and tasks assigned by management.

Requirements

  • Proven experience as an administrative assistant, administrative specialist, or similar role.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Proficient in MS Office suite and basic office software.
  • Ability to multitask and prioritize tasks effectively.
  • Discretion and confidentiality in handling sensitive information.
  • Positive attitude and strong interpersonal skills.

Education and Experience:

  • High school diploma or equivalent required; additional qualifications in office administration are a plus.
  • Previous experience in an administrative role is preferred.

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