Admin Assistant or Sales Coordinator

1 week ago


Dubai, Dubai, United Arab Emirates Asnani Steel Industries LLC Full time

Job brief

Responsibilities

  • Assist in general administrative and Sales tasks.
  • Coordinate with sales department and assist in the preparation of documents as requested.
  • Ability to properly organize and maintain filing system.
  • Flexible and ready to perform multitasking.
  • Provide realtime scheduling support in appointments to prevent any conflicts.
  • Provide support to managers, and employees to ensure task is carried out in a timely manner.
  • Maintain a digitized system of business cards.
  • Ability to work with a minimum supervision.
  • Ability to handle and coordinate with the proper department for any maintenance the office requires.
  • Coordinate sales team by managing schedules, filing important documents, and communicating relevant information.
  • Provide after sales support to customers, including responding to complaints, handling order processing with accuracy and timelines, and informing clients of unforeseen delays or problems.
  • To achieve sales goals and collaborate with other members of the sales department to help them meet their targets.
  • Coordinating and responding to all requests of internal meetings.
  • Input new sales inquiries into the company's database and update program files in the database as needed.
  • Raise system quotations for all customer enquiries, liaising with account managers where required and senior management for high value enquiries.
  • Ensure customer enquiries are dealt within agreed timescales and all communications are saved within the system to provide the team with visibility.
  • Monitor open quotations and follow up on all quotations submitted to customers by agreed follow up dates.
  • Obtain reasons why for all quotations not won, feeding this information back into the system for reporting purposes.

Requirements:

  • Work experience as an Admin Asst. or Sales Coordinator, 13 years at least.
  • Bachelor's degree in relevant field
  • Professionally oriented, trustworthy, and highly responsible
  • Excellent computer skills and advanced Microsoft office
  • Strong attention to detail and good analytical skills
  • Proactive and creates a positive experience for others.
  • Possess excellent interpersonal and communication skills, both written and verbal
  • Well-Organized and responsible, with an aptitude for problem solving.
  • A team player with ahigh level of dedication.


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