Current jobs related to Project Coordinator and Facilities Administrator - Dubai, Dubai - Mace

  • Facilities Management Project Coordinator

    3 weeks ago

    Dubai, Dubai, United Arab Emirates EFS Facilities Services Group (EFS) Full time

    About EFS Facilities Services Group (EFS)EFS Facilities Services Group (EFS) is a global leader in integrated facilities management services with a diverse portfolio of solutions. With 75 service lines under 15 business verticals and operations across 23 international markets, EFS creates sustainable value for clients and communities.The group delivers...

  • Administrative Coordinator

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Transguard Group LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Transguard Group LLC. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our clients and ensuring the smooth operation of our facilities.Key ResponsibilitiesAdministrative...

  • Facilities Coordinator

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Duserve Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at Duserve. The successful candidate will provide administrative support to the Facilities Manager, ensuring the smooth operation of our facilities and services.Key ResponsibilitiesConfidentiality and Data Protection: Maintain the confidentiality of all...

  • Facilities Coordinator

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Talent Pal Full time

    About the RoleTalent Pal is seeking a highly skilled Facilities Coordinator to join our team. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day functioning of our facilities.Key ResponsibilitiesFacilities Management: Oversee the maintenance and upkeep of our facilities, including coordinating with vendors and...

  • Administrative Coordinator

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Transguard Group LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Transguard Group LLC. As a key member of our support staff, you will be responsible for providing exceptional customer service and administrative support to our clients and internal teams.Key ResponsibilitiesAdministrative SupportProvide...

  • Facilities Coordinator

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time

    About the RoleWe are seeking a highly skilled and experienced Facilities Coordinator to join our team at Precision Hire Solution. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day functioning of our facilities.Key ResponsibilitiesFacilities Management: Oversee the maintenance and upkeep of our facilities,...

  • Project Coordinator

    3 weeks ago

    Dubai, Dubai, United Arab Emirates Project Redirect Inc Of The Distric Full time

    Key Responsibilities:Assist senior project managers in developing and maintaining project schedules and timelines, ensuring timely completion of tasks and milestones. Coordinate with internal teams and external stakeholders to facilitate project deliverables, fostering effective communication and collaboration. Prepare and distribute project documentation,...

  • Administrative Services Coordinator

    7 days ago

    Dubai, Dubai, United Arab Emirates OCS Facilities Management Full time

    Administrative Services CoordinatorWe are seeking an experienced Administrative Services Coordinator to oversee administrative tasks, manage inventory, and ensure efficient storekeeping practices within our hotel.Key Responsibilities:Manage day-to-day administrative tasks, including record-keeping, data entry, and correspondence.Assist in organizing and...

  • Project Coordinator

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Oil and Gas Job Search Ltd Full time

    Job Description**Project Coordinator**We are seeking a highly organized and detail-oriented Project Coordinator to join our team at Oil and Gas Job Search Ltd. As a Project Coordinator, you will play a crucial role in the successful delivery of projects, working closely with the Project Manager and Design Team.Key Responsibilities:**Project Planning and...

  • Facilities Coordinator

    3 weeks ago

    Dubai, Dubai, United Arab Emirates Talent Bridge HR Consultancy Dubai Full time

    Job Title: Office ManagerJob Summary:Talent Bridge HR Consultancy Dubai is seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our offices. The successful candidate will be responsible for managing office supplies, supervising cleaners and gardeners, and ensuring that the office environment is maintained to the...

  • Administrative Coordinator

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Coinbase Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Coinbase. As an Administrative Assistant, you will provide critical support to our business development team, ensuring seamless day-to-day operations and contributing to the success of our company.Key ResponsibilitiesAdministrative Support: Provide a...

  • Hospital Administrator

    2 weeks ago

    Dubai, Dubai, United Arab Emirates OCS Facilities Management Full time

    About OCS Facilities ManagementOCS Facilities Management is a leading provider of facilities management services, dedicated to delivering exceptional results to our clients. We are seeking a highly skilled and experienced Hospital Administrator to join our team.Job SummaryWe are looking for a Hospital Administrator to oversee the day-to-day operations of our...

  • Administrative Coordinator

    3 weeks ago

    Dubai, Dubai, United Arab Emirates Careers International Full time

    Key ResponsibilitiesAs an Administrative Coordinator - Project Management with Careers International, you will be responsible for managing day-to-day project-related documents, including contracts, design plans, permits, and invoices. This will involve:Document Management: Ensure all project-related documents are accurately recorded and easily...

  • Facilities Coordinator

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Michael page Full time

    About Our CompanyWe are a leading provider of commercial real estate services and investments.Job ResponsibilitiesProvide facilities support to our clients and staffAssist with helpdesk queries and provide administrative supportLog maintenance requests and liaise with contractorsManage our Computer-Aided Facilities Management (CAFM) systemPerform...

  • Project Coordinator

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Oil and Gas Job Search Ltd Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at Oil and Gas Job Search Ltd. As a Project Coordinator, you will play a crucial role in supporting the management of projects from initiation to completion.Key Responsibilities:Project Planning and Coordination: Assist in planning, coordinating, and...

  • Facilities Operations Coordinator

    6 days ago

    Dubai, Dubai, United Arab Emirates Michael page Full time

    About Our ClientOur client is a leading global provider of commercial real estate services and investments.Job SummaryWe are seeking a highly organized and communicative Facilities Assistant to join our team. The successful candidate will provide exceptional support to our facilities team, ensuring the smooth operation of our offices.Key...

  • Project Coordinator

    6 days ago

    Dubai, Dubai, United Arab Emirates Oil and Gas Job Search Ltd Full time

    Project CoordinatorWe are seeking a highly skilled Project Coordinator to join our team at Oil and Gas Job Search Ltd. As a key member of our project management team, you will be responsible for ensuring the successful delivery of projects from initiation to completion.Key Responsibilities:Project Planning: Develop and maintain project plans, including...

  • Facilities Coordinator

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Al Futtaim Group Full time

    About the Role:The Al Futtaim Group is seeking a highly organized and detail-oriented Facilities Coordinator to join their team. As a key member of the Real Estate & Facility Management department, you will be responsible for coordinating all Facilities Management related requirements with the Facilities Maintenance Team, Businesses, Vendors, and other...

  • Administrative Coordinator

    3 weeks ago

    Dubai, Dubai, United Arab Emirates ManpowerGroup Middle East Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Support Specialist to join our team at ManpowerGroup Middle East. As an Executive Support Specialist, you will provide administrative support to senior management and high-profile clients, ensuring seamless execution of tasks and projects.Key Responsibilities:Calendar and Meeting...

  • Operations Coordinator

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Just Fix Facilities Management Services Full time

    Job Title: Operations CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Operations Coordinator to join our team at Just Fix Facilities Management Services. As an Operations Coordinator, you will play a crucial role in maintaining our project databases, assisting with data analysis, and supporting backend operations for real estate...

Project Coordinator and Facilities Administrator

3 months ago

Dubai, Dubai, United Arab Emirates Mace Full time
The opportunity


We are hiring an ambitious and forward-thinking project coordinator and facilities administrator to join our established and growing team in UAE.


Your responsibilities will include:

  • Providing general administration of department, (holidays, training, performance reviews etc.).
  • Updating and maintaining official safety documents, liaising with government authorities.
  • Meeting KPI's and SLAs defined within the contract.
  • Promoting Safety First, No Compromise.
  • Managing a PPM system and containing information in accordance with the requirements of the contract, O&M Manuals, Health & Safety and the Asset criticality.
  • Achieving the sustainability strategy committed by the client.
  • Ensuring accuracy of asset data in liaison with appropriate management team.
  • Managing the CAFM system for PPM and reactive maintenance.
  • Maintaining data in a manner compliant with the Data Protection Act, organizational and contractual requirements.
  • Assisting with clients reports as required.
  • Collating and populating data (dashboards and reporting).
  • Delivering what we promise to the client.
  • Being client focused.
  • Delivering superior customer service and develop key tenant stakeholder engagement by providing effective and timely communications to our tenants, stakeholders and client.
  • Managing and maintaining building operations to deliver high quality, efficient and costeffective management of the building.
  • Ensuring risk management, HSE, site safety, audit and inspections are completed and compliant.
  • Ensuring site staff are familiar with and have access to all relevant Mace management system documentation and instructions.
  • Ensuring that all proposed subcontracted service providers and suppliers are adequately vetted for management capability prior to award of contract (Cleaning, Landscaping, Pest Control, Waste Management, Parking Management, Security & Front of House).
  • Actively monitoring and reviewing all subcontracted service providers and suppliers on site for satisfactory performance.
  • Carrying out such other reasonable duties as may be required by the line manager.
About you

You have experience as a coordinator in a commercial, multi-use buildings' environment including oil/gas experience/knowledge. You are required to be highly affluent in BICSc certification with a centre of excellence or training centre. You have a strong knowledge in chemicals, materials and various types of equipment. You have experience in workplace management. You have in-depth knowledge of health and safety management. You are capable of establishing a good relationship with clients, customers and service providers. You have good communication skills and have experience working with dashboards and reporting. You have a proactive approach and involvement in services review and development of best practices and its implementation.

You are digitally savvy, can build lasting client relationships and provide support to strong, motivated teams. You will be hungry to grow your career and enjoy the opportunities Mace have to offer.

LI-Hybrid