Executive Assistant 6-month contract

2 weeks ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Black Pearl Consult Full time

Ourclient a large investment firm is currently looking for anExecutiveAssistantwhowill highlevel of business and administrative support to theinvestment department.

Yourduties will include but not limited to thefollowing:

Preparereports on defined executive operationalmetrics

Developdocuments and communication for various requests reports andletters

Manageall the personal and business daytoday activities and issues of themanager

Collaboratewith other team members in the planning and development of internaland externalprojects

Onbehalf of the manager prepare correspondence and other materialrequiring considerable judgment and knowledge of operations; Screentrace file retrieve and coordinate all incoming and outgoingcorrespondence and necessary paperwork directly related to theoverall management of theorganization

Holdall workrelated information in the strictest confidence. Thisincludes but is not limited to; communications either direct orindirect; strategic information and employee specific personnelaction and information.

Representteam in liaising with other department teams to coordinate someprojects

Meetprofessional obligations through efficient work habits such as:meeting deadlines honouring schedules coordinating resources andmeeting in an effective and timely manner and demonstrate respectforothers

Ensuresalignment with organization policy and defined regulations throughthe effective management in scheduling offsite travel (hotel flightrental car meeting agenda presentation location needs) fordesignated executivepersonnel

Managea variety of important functions requiring independent judgment andusing tact and diplomacy in dealing with officials and thepublic

Participatein Team meetings through the preparation of agendas packetsdocuments and general recordkeeping

Manageand maintain the schedule of the team obtaining and providingneeded information for scheduledappointments

Demonstrateefficiency in scheduling creating complex documents and exercisingdiscretion and independent judgment in matters of importance andensures the general operations of the department are functioning tomaximumcapacity

Providesupport and a wide range of complex confidential and administrativeduties to themanager

Providesupervision and general project management for special requests bythe team and ensure appropriate follow throughactions

Performpersonnel oriented tasks including participating in the hiringprocess supervising the training of new employees ongoing trainingof other employees resolving employee problems and followingdefined policy/procedure around general supervision (ifapplicable)

Supervisedesignated office administrative staff by developing operatingprocedures and systems to ensure effective and efficient departmentoffice operations (ifapplicable)

Responsiblefor conducting the meetings biweekly Business and operationalmeetings and financial and budgeting reviews (ifapplicable)

Organizeand maintains contracts records and other essential documents;archive out of date information according to records managementcompliance and best practices

Manageand supervise designated personnel the planning coordinating anddirecting of activities associated with the overall operation ofthe department in general.

Developpresentations to include general preparation identifying resourcescollateral and presentation materials equipment needs producingscripts and PowerPointpresentations



Requirements

Tobe considered for this role you need to meet the followingcriteria:

Must be fluent in English;knowledge in Arabic and other languages would be aplus

Must be a Bachelor degreeholder

Must have good knowledge inusing Microsoftapplication

Must have experienced workingin a multiculturalenvironment

At least 5 years of ExecutiveAssistant / Personal Assistant experience in a highly professionalbusiness environment (experience in financial services professionalservices legal or banking industriespreferred)

Exceptional written andverbal communication skills in English and Arabic Desire to deliversuperior customerservice

Ability to multitask withhigh degree ofaccuracy

Demonstrated high level ofprofessionalism andconfidentiality

Excellent phone manners andinterpersonal communicationskills

Ability to learn and acceptstandard operating procedures and compliance regulationsExceptional skills with Microsoft Office: Word ExcelPowerPoint

Proactive andorganized

Toview other vacancies we have please check ourwebsite()andfollow us on our social mediaaccountsLinkedIn/Facebook/Twitter/Instagram

Disclaimer:Black Pearl will never ask for money or any form of charge ourcandidates just to process or consider their application for any ofour available vacancies. If you happen to receive such a requestfrom any members of our staff or other individuals claiming to bepart of Black Pearl please do call our office ator drop us amessage on ourwebsite.




  • Abu Dhabi, Abu Dhabi, United Arab Emirates Black Pearl Consult Full time

    Our client a large investment firm is currently looking for an Executive Assistantwho will highlevel of business and administrative support to the investment department.Your duties will include but not limited to the following:Prepare reports on defined executive operational metricsDevelop documents and communication for various requests reports and letters...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Black Pearl Consult Full time

    Our client a large investment firm is currently looking for an Executive Assistant who will highlevel of business and administrative support to the investment department. Your duties will include but not limited to the following: Prepare reports on defined executive operational metrics Develop documents and communication for various requests reports and...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates New York University Abu Dhabi Full time

    Administrative Assistant Fixed Term for 6 months Administrative Assistant Fixed Term for 6 months Key Responsibilities:Manage office calendar, contacts and database informationSchedule appointments, maintain individual and/or department calendar, and make arrangements for meetings and travelSchedule and provide support for meetings, including...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Sevis Facilities Management Full time

    Required : Temporory Kitchen Helper for 6 monthSalary :AEDLocation: Abu Dhabi Monitors kitchen equipment and reports issues to superiors Continually develops culinary knowledge to produce highquality meals Measures, mixes, and prepares meal ingredients, sauces, and seasonings Washes, chops, and cuts fruit, meat, and vegetable items Assesses inventory and...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Media Solutions Full time

    Now Hiring - Baby swimming coach for ages 6 months to 3 yearsFor Crocodile academyRequirements: Based in Abu Dhabi, UAE. Experience 5 years and more. Education Bachelor's Degree. Fluent in English Arabic. Salary: TBD. We provide Accommodation. Working hours from 6 hours/days.Send your CV on Job Types: Full-time, Contract.

  • Driver-License No 6

    2 weeks ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Combuzz HR Solutions Full time

    Looking for License no 6 driver for catering industry.UAE Valid DL No 6 2 years of UAE driving expereincehaving own visa with NOCManual DL 6Good English / Hindi speaking UAE Valid DL 2 + years of UAE driving expereince having own visa with NOC Manual DL - 6 Contract 3 months extendable


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Dynamic Logics Consultancy Full time

    A Group of Company in Al Maryah, Abu Dhabi is looking for an EXECUTIVE ASSISTANT.A strong UAE relevant experience will be an advantage for the selection.Applicant must be flexible with the tasks assigned.Ability to work under pressure and meeting the deadlines6 working days, 1 day offBenefits as per UAE Law.Job Types: Full-time, ContractContract length: 24...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Apron Stories Restaurant Full time

    Looking for a pastry cook/assistant pastry cook/Bakery Assistant with experience in baking, Pastry baking, in addition to support in the kitchen area like cleaning and organising pantry. Experience is baking cakes, frosting, making cookies is preferable. Job is for 6 Months.Job Types: Full-time, TemporaryContract length: 6 monthsPay: From AED2,450.00 per...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Asterix Communications Full time

    JOB DESCRIPTIONDESIGNATION:SENIOR CIVIL/STRUCTURAL ENGINEER Years Exp)KEY RESPONSIBILITIES:Work with a team of engineers, designers and delivering the civil, structural design calculations & drawings within stipulated time.Good analysis knowledge of In-place, Preservice, Spectral Fatigue, Seismic, Pushover and Jacket Mating for Fixed Platform structures and...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Asterix Communications Full time

    JOB DESCRIPTIONDESIGNATION: SENIOR CIVIL/STRUCTURAL ENGINEER Years Exp)KEY RESPONSIBILITIES:Work with a team of engineers, designers and delivering the civil, structural design calculations & drawings within stipulated time.Good analysis knowledge of In-place, Preservice, Spectral Fatigue, Seismic, Pushover and Jacket Mating for Fixed Platform structures and...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Penspen Ltd Full time

    Main Purpose of Role: The role is accountable for managing Engineering/EPC contractor ensuring the works are progressing as per the signed contract. Key Relationships: PMS InterfaceThe Contract Engineer will report to the Contracts Specialist and will liaise with Project Controls Manager, Project Coordinators, Project Heads/Senior Project Engineers and...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Lenador Systems Information Technology Full time

    Role DescriptionThis is a full-time on-site role as an IT Executive Assistant to the CEO at Lenador Systems located in Abu Dhabi Emirate, United Arab Emirates. As an Executive Assistant, you will be responsible for providing administrative and clerical support to the CEO. Your day-to-day tasks may include Following up on tasks with the team Attending...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Stallion On Demand Labour Supply Full time

    We are hiring for Housekeeping for company based in Abu Dhabi.Contract period : 2 monthsJob Types: Full-time, ContractSalary: Up to AED2,000.00 per monthApplication Question(s): Do you have your own visa? Do you have experience in cleaning/housekeeping? Are you ok for 2 months contract? Are you ok with the salary between 1500 AED to 2000 AED?


  • Abu Dhabi, Abu Dhabi, United Arab Emirates IN Emirates Full time

    Responsibilities: Develop and implement contracting strategies to ensure the smooth execution of projects and partnerships. Negotiate contracts with vendors, suppliers, and other third parties to secure favorable terms and conditions. Collaborate with internal teams to identify contracting needs and requirements. Oversee the creation and execution of...

  • contract engineer

    2 weeks ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Al Nahiya Group Full time

    The Contract Engineer shall assist in dealing with the technical aspects of contracts for * FEED/engineering study EPC project management consultancy (PMC) and ensuring that the specified technical requirements are met contributing to the successful execution of the project while safeguarding the organizations interests. Followings are also...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Esterlineproject Full time

    Job Title: Sr.Test Analyst – AML – Abu DhabiKeywords: AML Testing, SWIFT, PaymentsExperience: 7 – 9 yearsDesignation / Role: Senior Test AnalystLocation: United Arab EmiratesJob Description: 6 months Contract*# Proven knowledge in Software Testing Lifecycle (STLC) and sound experience in software testing# Hands-on experience in any Anti Money...

  • Executive Assistant

    2 weeks ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates The Valet Co. Full time

    Responsibilities: Manage executive calendars, scheduling meetings, appointments, and travel arrangements. Coordinate and prepare materials for meetings, including agendas, presentations, and reports. Maintain and organize executive files, documents, and correspondence, ensuring confidentiality. Plan and coordinate travel arrangements, including flights,...

  • Contracts Officer

    2 weeks ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Al Masaood Full time

    Provide front-end and back-end support for the projects that are being developed by the Alliance Research Areas and This involves using coding languages to develop great web experiences while working on the server The position will be based in the operations center of the Americas, located in the Campus of Palmira, Key Responsibilities Carry out...

  • Executive Assistant

    2 weeks ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Emirates Zone Companies Representation Full time

    Responsibilities: Manage the CEO's calendar and schedule, including coordinating meetings, appointments, and travel arrangements Handle sensitive legal matters and confidential information with the utmost discretion Draft, review, and edit legal documents, contracts, and correspondence as needed Conduct legal research and prepare reports, presentations, and...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates BWHR Solutions Full time

    Executive Assistant to the GMJob Description:Reporting directly to the GM, the Executive Assistant provides executive support in a one-on-one working relationship.The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the GM.The Executive Assistant also serves as a...