Supply Chain Executive

1 week ago


Dubai, Dubai, United Arab Emirates Greenhouse Foodstuff Trading LLC Full time

We are currently looking for a Supply Chain Executive with 2-3 years of experience in Supply Chain, preferably in Food Industry.


  • Issue POs using the ERMS system
  • Checking of proforma invoices for items and prices confirmation.
  • Checking of shipping documents
  • Checking the production and expiry date of each product to make sure all items will reach the warehouse with above 50% remaining shelf life
  • Overseeing arrival of shipments.
  • Keep track of the orders, containers, ETD & ETA
  • Planning delivery timetables & ensure stores have enough stock
  • Keep accurate product, contract, pricing and invoicing information
  • Working closely with suppliers and freight forwarder to improve operations and reduce cost.
  • Providing accurate routing information to ensure that delivery times and locations are coordinated.
  • Liaising with forwarders and overseas companies to arrange collections and the consolidation of orders.
  • Make sure that the consolidated containers are accurately filled and loaded.
  • Utilize the space of the containers
  • Negotiate freight charges with freight forwarders
  • Maintain an updated schedule all the time on the shipments.
  • Liaise to Brand Managers shipping schedules.
  • Responsible for all sort of inbound and outbound shipments whether air or sea shipments.
  • Sourcing for competitive freight rate at all times.
  • Coordinate with clearing officers for timely clearing of shipment
  • Preparation of FIRS (Food Import Release) before arrival of each air and sea shipment.
  • Monitoring the release of shipment from Dubai Municipality
  • Preparation of ASN for each shipment
  • Registration of items in Dubai Municipality
  • Keeping shipment files for future reference
  • Warehouse and Logistics: coordinates on the arrival, offloading and inspection of shipments, RNCR, stocks and samples for registration.
  • Accounts: provides necessary documents for costing (BL, invoice, packing list, freight invoices and other expenses related to shipment)
  • Shipchandling: Overall coordinator on the sourcing of all items for French Navy and preparation of the final invoice in excel file. In coordination with the BM incharge for the items and prices and with logistics for the receiving and delivery
  • Issuance of NCR (nonconformity report) for any short or damages items from the shipment to be claimed from the supplier or forwarder and insurance.
  • Manage and maintain Approved supplier file for HACCP.

Application Question(s):

  • How many years of experience you have in Food industry?
  • Do you have experience in handling food import documentation for UAE?


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