Purchasing Officer

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Abu dhabi marine Full time

Key Responsibilities:

  • Responsible for purchasing, more of general stuffs, also responsible to perform documentation and administration duties related to the business of purchasing within applicable company policies and procedures.
  • Receive all purchase requisitions and maintain purchase requisitions log on the ERP system. Maintains daily purchase order log on the ERP system. Performs data entry duties as needed.
  • Select and contact the vendors of Local / International for quotations and prepare techno commercial comparison sheets for every purchase requisition, efficiently identifying costsaving opportunities.
  • Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
  • Responsible for preparation and processing of local and / international purchase orders / contracts /agreements and documentation in accordance with company policies and procedures.
  • Issue purchase orders / contracts / agreements in accordance with all terms and conditions and accurate technical/industrial specifications.
  • Arrange the meetings with requesting dept. as and when required.
  • Arrange the PDI in supplier premise by coordinating with relevant departments.
  • Assign the shipping companies for the freight by coordinating with logistics department.
  • Plan and schedule purchases according to required delivery dates, prioritize various requests duly.
  • File and maintain relevant files and records.
  • Manage and develop supplier relationships and establish longterm associations to secure the interests of the company
  • Ensure competent and quality execution of all regular purchasing duties and related administrative work.
  • Coordinate with users from various departments to complete purchasing scope of work for projects assigned
  • Handle and monitor claims to suppliers and vendors for defective deliveries of items, shortages in deliveries, missing parts and items.
  • Improve supply chain processes on a continuous basis.
  • Adhere to code of ethics as directed in the procurement policy.
  • Perform other tasks & duties as allocated by a Department Manager or Supervisor.
  • Negotiating, drafting and recommending agreements with suppliers, including price, balancing commercial and technical interests with acceptable commercial and legal risks to the company
  • Reviewing and finalizing contractual documents to include nondisclosure agreements, contract terms and conditions and purchase orders
  • Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules
  • Track payments and deadlines

Experience and Education:

  • Diploma in business administration or relevant field is required
  • Bachelor in business administration or relevant field is preferred
  • Certified Professional Purchasing qualification or training
  • Minimum 1 years of experience in procurement.
  • Understanding the confidentiality matters pertaining to Procurement & Supplier Qualifications
- should have written and speaking skill in Arabic

Ability to commute/relocate:

  • Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

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