Project Director "Freelance

1 week ago

Dubai, Dubai, United Arab Emirates Odoo Full time

Long term freelance position until December 2024, there may be the opportunity to extend

Full time in the office, Monday- Friday (9am-6pm)

About us

Founded in 2003, we've partnered with government entities to orchestrate milestone events, earning global recognition. Evolving from event organizers, we are now artisans, crafting legacies that transcend time— a beginning, not an end. Our impact extends beyond moments, resonating across lifetimes, generations, and cultures. We are the architects of enduring legacies. We are LINKVIVA, the crafters of legacy.

About our projects

At LINKVIVA, we specialize in putting destinations on the map through our meticulous curation of family festivals, sports mega events, city seasonal shows, global influence conferences, destination activations and opening/closing ceremonies. Noteworthy events like Dubai Run, Dubai Ride, MOTB, and MOTN not only showcase our commitment to impactful moments and successful objectives but also reflect our dedication to crafting legacies that resonate far beyond the event itself.

About the role

The Project Director is responsible for the management, delivery and profitability of allocated projects. This responsibility extends to all aspects of the event including content, programming, resource management, commercial performance, meeting internal and external KPIs and leading the project team.

Specifically, the Project Director should:

  • Lead the full life-cycle of a project, from pitch through to delivery and post-event wrap-up.
  • Manage and liaise with all internal and external stakeholders. This includes other LINKVIVA teams, partners and suppliers, as well as our clients, licensing authorities, venues and other stakeholders.
  • Be the main point of contact for our clients and partners to manage communication flow throughout a project.
  • Attend internal and external meetings to present and discuss project status and progress.
  • Create, update and share the project plan and status reports on a regular basis.
  • Assist with recruiting, onboarding, training, managing and onboarding the project team.
  • Create and manage specific workflows and processes to ensure the smooth operation and delivery of a project.
  • Set appropriate project KPIs, and ensure that those KPIs are met.
  • Develop and manage the project operational plan, including build up, public and break down phases. This includes the guest experience and services like traffic management, security and housekeeping.
  • Ensure all touch points are considered so the overall participant experience is delivered to the highest standards.
  • Integrate sponsorship and marketing opportunities into the project, maximizing ROI for the client, LINKVIVA and sponsors and making sure all deliverables are achieved in accordance with the project timeline.
  • Identify and manage revenue streams including ticketing strategy, cash and value-in-kind sponsorship, partnerships, revenue share models and vendor space rental.
  • Own the overall project budget, ensuring it is regularly updated and accurately reflects budgeted and actual costs and revenues to track commercial performance.
  • Maintain a project master book, with up-to-date versions of all assets and documents.
  • Be responsible for closing the project after delivery, including final budget reconciliation, post-event reports and debriefs.

About you You should be:

  • An experienced Senior Project Manager or Senior Operations Manager ready to take the next step in your career, or a Project Director looking for your next opportunity.
  • An excellent leader. You will be expected to nurture and develop talent, and to support your team members.
  • Able to demonstrate your previous success in strategic project direction including planning, resource allocation, communication, implementation, negotiation, evaluation and reporting.
  • Professional, independent and self-motivated, with a strong sense of urgency and the ability to drive a project to successful completion.
  • Experienced and skilled in organizing complex events with lots of moving parts.
  • Comfortable managing commercial aspects of a project, understanding different cost and revenue streams, how to balance them, and how to deliver a positive P&L.
  • Familiar with marketing and sponsorship, and how to use them to add value to a project.
  • Able to present with confidence and presence.
  • A skilled communicator, able to consult with internal and external stakeholders to agreed actions, outcomes and targets within a collaborative environment.
  • Knowledgeable about event production, content, operations and logistics.

As a minimum, you should have:

  • 10+ year's event management experience in delivering complex event projects.
  • Previous experience working in the Middle East.
  • Previous experience in festivals, sports and / or large scale public events.
  • A valid driving license.
  • Fluent written and spoken English.

Your application will be stronger if:

  • You have proven ability to manage multi-site events.
  • You have previous experience with F&B and retail activations.
  • You have previous experience with brand creation and development.
  • You have previous experience with content curation and programming, including B2B content.
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