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Casual Procurement Officer

3 months ago

Dubai, Dubai, United Arab Emirates University of Wollongong in Dubai Full time
About UOWD


Established in 1951 and ranked in the top 1% of universities worldwide*, Australia's University of Wollongong is a global brand with international campuses in Dubai, Hong Kong and Malaysia.

University of Wollongong Dubai (UOWD) offers over 40 internationally recognised bachelor and master degrees spanning 10 in-demand industry sectors.

All of our degree courses are accredited by the UAE Ministry of Education's Commission for Academic Accreditation (CAA) and licensed by Dubai's Knowledge and Human Development Authority (KHDA), as well as being recognised by leading professional organisations such as AACSB, ACCA, ACS, CIM, CIPD, CPA, Engineers Australia, PMI, and others.


The first internationally accredited Australian university in the UAE, we are the education gateway of choice for over 3,500 students, representing 100+ nationalities.

Our global community of 152,000 alumni are pursuing career goals with respected blue-chip companies and industry giants such as 3M, ADCB, Adidas, Amazon, Deloitte, Emirates, FedEx, GE, IBM, Microsoft and Pepsico.

Additionally, research reveals that 83%** of fresh graduates are employed within six months of graduation.


Life at UOWD is rooted in the continued pursuit of excellence through teaching, research and industry engagement, with the student experience at its heart.

Our 200,000-square-foot campus at Dubai Knowledge Park features access to cutting-edge technologies and a mix of traditional and innovative learning spaces, all housed in a vibrant modern setting that promises to deliver an enriched learning experience for our students.


  • QS World University Rankings 2023
**Data from the Graduate Destination Survey 2017 to 2020 About the Position


The Casual Procurement Officer will support the procurement and accounts payable teams, as well as assisting to maintain suppliers' records in finance management system.

The position also provides support in supplier sourcing and assists procurement lead on general procurement matters concerning purchase requisition, RFQ and purchase orders.


Key areas of responsibility include:

  • Performing day to day procurement activities & ensuring they are in line with procurement policy.
  • Sourcing suppliers for local and online procurement.
  • Receiving RFQ and sending RFP for any purchase request.
  • Coordinating with internal departments and understand their request for purchasing.
  • Followingup with suppliers and ensuring timely delivery of goods and services.
  • Managing procurement related documents in an organized way.
  • Negotiating with vendors to finalize purchase orders.
  • Creating purchase order, doing supplier registration, and preparing goods receipts note in Oracle.
  • Collaborating effectively with internal and external stakeholders.
  • Working closely with accounts payable and ensuring timely receipts of supplier invoices
  • Keeping track on advance payment made to suppliers and updating AP staff on the progress.
  • Keeping up to date record of the capital expenditure (CAPEX) commitments.
  • Closing purchase order in timely manners.
  • Assist the Head of Finance to develop procurement policies and procedures in line with best practice.
  • Develop systems and processes to streamline operations enhancing the quality and quantity of outputs, whilst maintaining high levels of internal controls.
  • Develop internal reporting to meet multistakeholder requirements.

Ad-hoc Responsibilities

  • Assisting Finance team on month end reporting.
  • Provide adhoc reports.
Actively demonstrate the UOW Global Enterprises Corporate Values (passion, innovation, integrity, collaboration, courage, excellence)

Qualifications & Requirements

Essential:

  • Undergraduate Degree
  • 3+ years procurement experience in a large / complex organisation
  • Current valid residence visa

Desirable:

  • Education sector experience
  • Knowledge and experience in using Fusion Oracle
Knowledge and Skills

Essential

  • Thorough knowledge of procurement;
  • Problem solving skills and customer relations skills;
  • Ability to use initiative, work well under pressure and handle multiple tasks simultaneously;
  • Computer proficiency including Word and Excel;
  • Organizational skills and ability to prioritize;
  • Excellent written and oral communication skills in English;
  • Flexibility regarding working hours.

Desirable:

  • Knowledge and experience in using Oracle.