Personal Assistant to The Head of Primary

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Nord Anglia Education Full time

Date:14 May 2024
Location:
Abu Dhabi, AE
Job ID:2648
School:NAS Abu Dhabi School
Company:Nord Anglia Education
About Nord Anglia

  • At Nord Anglia Education, our schools shape a generation of creative and resilient global citizens who leave our schools with everything they need for success whatever they choose to be or do in life. When it comes to creating memorable learning experiences both within and beyond our classrooms, our family of more than 13,000 passionate staff are experts in their academic and commercial professions and play a vital role in the worldclass experience our schools provide.
  • We educate more than 74,000 children in 32 countries, our 81 schools in the Middle East, the Americas, Europe and Asia form our diverse global family, making us the largest provider of premium education in the world.
    About the school
  • Nord Anglia International School Abu Dhabi (NAS Abu Dhabi) lies at the heart of the Emirate, on Al Reem Island. In August 2023, we opened the school's new, purposebuilt campus to our first cohort of students and begin to do what Nord Anglia does best: make every moment at school count. We help our students prepare for their futures, think creatively outside the box, develop healthy resilience and global awareness, and be team players. Through personalised learning, our students will thrive academically, socially and emotionally, and achieve more than they ever thought possible.
    Duties and responsibilities
  • Closely work with and prioritise the Head of Primary's workload by effectively and efficiently devising, maintaining and monitoring appropriate administrative systems
  • Provide high level secretarial and administrative support including interpreting instructions and issues arising, and then implementing actions according to administrative policies and procedures
  • Maintain Head of Primary's electronic calendar coordinating meetings and appointments
  • Plan and maintain the Head of Primary's electronic calendar ensuring that it is manageable, i.e. prioritising appointments and making sure that the Head of Secondary has all details/paperwork necessary prior to the meetings
  • Organise meetings and taking minutes when required
  • Collect and collate information which will include producing relevant reports and presentations
  • Maintain manual and computerised records to ensure effective information storage and retrieval arrangements
  • Arrange and coordinate events, including management of conferences, booking of venues, equipment and or refreshments on behalf of the Head of Secondary
  • Assist in maintaining student records including attendance records and contact information
  • Use discretion and judgement to manage and refer urgent matters to the appropriate senior staff
  • Prepare certificates and awards for special events and assemblies
  • Work closely with the Secondary Leadership team to provide administrative support
  • Assist in maintaining whole school documents including the school calendar
  • Liaise with students, teachers, support staff and the PTA
  • Liaise with the Finance Department to facilitate purchases made by the Secondary department
  • Work alongside PA to Head of Primary and PA to the Principal to ensure there is clear and consistent communication throughout the school.

Other

  • Promote and adhere to the Company Vision and Values:



Opportunity
  • For us, opportunities need to be meaningful, about achieving potential and making progress.

-
Impact
  • For us, impact is about making a difference. It needs to be immediate, positive and lasting.
-
Leadership:

  • For us, leadership is about considering the team's needs as well as your own, setting inspiring examples, being supportive and showing real accountability and responsibility.
-
Respect:

  • For us, respect is about listening, being inclusive, showing tolerance and getting the little things right
  • All staff are required to manage effective personal development as part of the Company's commitment to invest in staff as the key resource in the organisation
  • Each individual must ensure that they meet their statutory responsibilities and Company policies with regard to Health and Safety, Equal Opportunities and other relevant legislation
  • Any other appropriate duties as allocated by the Chief Executive Officer

PERSON SPECIFICATIONS
**Qualifications/Training

  • Qualified to A'level or equivalent; degree preferable
Essential

Experience / Knowledge

  • Extensive experience of working with Microsoft packages including: Word, Excel, PowerPoint and Outlook
Essential

  • Demonstrable experience in a similar role at a senior level
Essential

  • Excellent organisational skills and high attention to detail
Essential

  • The ability to work to tight deadlines and adaptable to working in a past paced ever changing environment
Essential

  • Resilient and has the ability to work under pressure
Essential

**Skills

  • Planning and organising
Essential

  • Data gathering and analysis
Ess

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