Administrator

1 week ago


Abu Dhabi, Abu Dhabi, United Arab Emirates TGT Diagnostics Full time

Role Summary
Administrator handles the daily receptionist, administrative and HR duties for TGT Abu Dhabi Office. She / he assist with recruitment, record maintenance, and provide clerical support to all employees.

Essential Responsibilities

  • Organise and coordinate office administration to create and maintain work environment, ensuring organizational effectiveness and communication.
  • Proactively perform assigned tasks in recruitment and selection, employee onboarding, performance management, employee relations, learning and development, HR Administration, and reporting.
  • Support HR Department in provision of advice to Managers and Employees across assigned range of HR/people issues.
  • Assist HR Team with HR routine tasks within assigned responsibilities as required and manage the administration.
  • Assist with performance management procedures answering employees' and Managers' questions.
  • Communicate with Al Ghaith of behalf our employees with requisitions of official letters and other concerns.
  • Arrange required trainings for Abu Dhabi personnel (online & face to face).
  • Ensure that all HR filing and archiving is up to date.
  • Conduct the first day HR induction for all new joiners.
  • Respond to ad hoc HR queries on a daytoday basis.
  • Undertake ad hoc projects assigned by HR Director as and when required.
  • Attend to all operational support needed.
  • Consolidate the Operations weekly report from UK,US,SEA,UAE,other GCC and ensure to upload at sharepoint and send to ops managers and finance team.
  • Update the necessary operational records.
  • Ensure and maintain validity of LOA, Medical Reports, Training Certificates, etc.
  • Assist AUH Operations team with POs, registering vendors to system and following up to the vendors.
  • Greet and welcome visitors as soon as they arrive at the office and direct them to the appropriate person and office.
  • Answer, screen, and forward incoming phone calls; receive, sort, and distribute daily mail/deliveries.
  • Ensure the office premise is tidy and presentable, with all necessary stationery and office essentials.
  • Responsible for the Compliance with TGT Safety Guidelines.
  • Order front office supplies and keep inventory of stock
  • Handle records of office expenses and costs, including payment bills.
  • Application and topup of employees' petrol allowances.
  • Regular visit to staff house to make sure the cleanliness and maintenance of the house and appliances.
  • Liaise with the renewal of tenancy contract (office & staff house) and search for possible options to ensure the price in the market.
  • Preparation of new joiners' workstation, office/ parking access and keys, company sim card.

Qualification Requirements

  • Bachelor's degree or equivalent from a recognised institute or university, preferably in HR field.
  • Previous experience as an HR assistant is desired
  • Ability to manage assigned tasks in an assertive, efficient, and timely manner.
  • Proven ability to deal with confidential matters and with discretion.
  • Proactive, ambitious, energetic, and tenacious.
  • Confident individual with a proactive attitude
  • Attention to details and multitask.

Ability to commute/relocate:

  • Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

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