Buyer Admin Assistant

1 week ago


Dubai, Dubai, United Arab Emirates Boutiqaat Full time

Job Responsibilities:

  • Provide support to the procurement team on a daily basis
  • Build and manage internal and external customer relationships in support of the department
  • Manage and maintain the diaries of the department, making appointments as requested
  • Coordinate, provide, collate and organise external and internal meetings, ensuring the team are prepared and have the relevant documentation
  • Prepare and collate the team's monthly Director report
  • Produce and distribute the fortnightly Purchasing Early Warning Report
  • Organise supply chain functions/seminars
  • Attend meetings as requested and take minutes Ensure minutes, documentation and reports are distributed in a timely manner and monitor progress/coordinate close out of actions
  • Participate in and sometimes lead ad hoc projects as requested by the senior buying team
  • Act as first point of contact for external and internal queries, redirecting to the most appropriate person as necessary
  • Complete any further general administrative tasks as required
  • Maintain the supply chain database for all suppliers within Barhale including subcontract records held within the
  • Company information system Raise purchase orders as directed by the buyers when required
  • Conduct initial supply chain suppliers/subcontract approval assessments

Required Skills:

  • Strong administrative and planning skills
  • Proficiency with Microsoft Office
  • Highly organised with the ability to prioritise and take ownership of workloads
  • Approachable with excellent interpersonal skills and confidence in communicating with all

Job Types:
Full-time, Permanent

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

Experience:

- administrative assistant: 1 year (preferred)

Language:

  • Arabic (preferred)


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