Senior Document Controller

2 weeks ago


Abu Dhabi, Abu Dhabi, United Arab Emirates INCRAFT Decoration Work L.L.C Full time

Role and Responsibilities:

  • Supervise and guiding a team of document controllers
  • Managing the workflow of the document control team and assign tasks
  • Identifying opportunities to improve document management processes and implementing enhancements to increase efficiency, accuracy, and compliance.
  • Overseeing the implementation and maintenance of document management systems and software tools to support efficient document control processes
  • Ensure compliance with relevant regulatory requirements, standards and organizational policies related to document management and retention.

§ Retain and be able to retrieve all correspondence, reports, drawings, sketches, instructions, minutes of meetings, submittals, requests-for-information, payment requests, variations, and all project documents.

§ Ensure proper file codes are indicated on each document and that proper redundant or subject files are maintained.

§ Ensure all sequential documents are accounted for and all original documents are
retained.

§ Periodically audit all files for inclusions and missing documents.

§ Coordinate all multiple-site correspondence.

§ Facilitate timely provision of requested documentation.

§ Perform other duties as assigned by the line manager/supervisor.

Qualifications, Experience, Knowledge, and Skills:

  • Diploma in Administration or equivalent.
  • 8+ years of experience in administration and document control areas.
  • Good communication skills with the ability to concisely compose and explain complex issues to higher Management.
  • Excellent team working skills, motivated and productive attitude.
  • Ability to prioritize and undertake various tasks with a positive, flexible attitude and willingness to learn.
  • Advance computer skills in Microsoft Office applications, including Excel and Word.
  • Excellent command of written and spoken English and Arabic
  • Able to work under pressure and tight deadlines.
  • Strong proficiency in Aconex.
  • Experience managing a team of document controllers is a must.

Job Type: Full-time

Education:

  • Bachelor's (Preferred)

Language:

  • Arabic and English (Preferred)

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