Talent & Culture Admin

1 week ago

Al Fujairah City, Fujairah, United Arab Emirates AccorHotel Full time
Company Description

Fairmont Fujairah Beach Resort, an idyllic luxury resort in the United Arab Emirates.


Nestled amongst the hidden valleys of the majestic Al Hajar Mountains, Fairmont Fujairah Beach Resort lies along the coastal region of Dibba, the second largest town in the emirate of Fujairah.

Set against a dramatic backdrop of rugged terrain, travelers can expect to discover a destination lauded for its natural beauty, with archeological and heritage sites all within easy accessibility from the resort.


Job Description:

  • Assisting the Director of Talent & Culture in the daily administration tasks.
  • Maintain confidential filling system for Heartists' files, records, trackers and documents, and ensure its adherence with the company's standards.
  • Follow up with the Talent & Culture team on the HR audit administration process to ensure that the department policies and procedures are in line with the ACCOR audit standards.
  • Daily check of Cafeteria, Notice Board & locker rooms and report maintenance in need immediately.
  • Assist new joiners to open bank account.
  • To keep an updated Master list and required system.
  • Deliver the necessary documents to be signed by the concerned departments.
  • Handle all Talent & Culture office supplies, maintain an up to date, accurate inventory of the T&C storage room.
  • Ensure employee birthdays are shared timely.
  • National Day celebrations.
  • Handle the majority of employee documentation, including contracts, recruitment paperwork, promotion and new joiner welcome packs.
  • Compose correspondence for the Director of Talent & Culture, such as letters, contracts, etc.
  • Handle lockers' requests, name tags, ID's, colleagues' letters, purchase & store requisitions, expense reports as necessary.
  • To ensure first aid supplies in the Talent & Culture office is replenished timely.
  • Assist Heartists for inquiries related to vacation, flight booking arrangements etc.
  • Handle all office administration duties such as mail, phones, photocopying and office supplies.
  • Support internal T&C projects, tracking necessary action and updating reports as progress is made.
  • Assist with and support Heartists' events and employees' relations matters.
  • Assist the HR team in the logistics of a variety of recreational programs and activities for the Heartists (i.e. departmental outings, fun days, mall trips, sports
  • Tournaments, karaoke, hotel beach cleanups, national day celebrations, fund raising events, etc.)
  • Maintain all communication boards on a daily basis to ensure it's complying with ACCOR standards.
  • Consistently offer professional, friendly and engaging service to the colleagues and leaders.
  • Redirect Talent & Culture related calls or distribute correspondence to the appropriate person of the team
  • Assist with other Talent & Culture functions and tasks as required.
  • Ensure the office is kept tidy and clean at all times.

Qualifications:

  • Ability to develop and encourage an open, stimulating and trusting environment that reflects our Company Mission, Brand Promise and Values
  • Minimum of 12 years administration experience, preferably within a hotel environment
  • Highly responsible and able to handle confidential information with the utmost discretion
  • Highly organized and able to prioritize and meet deadlines in a fastpaced environment
  • Professional telephone manner and demeanor with a natural response to 'smile' on the phone
  • Excellent interpersonal, written and verbal communication skills University/College degree or diploma, preferably with a formal education in Human
  • Resources Management
  • Computer literacy a must, with a strong knowledge of Word, Excel, Word, Outlook and PowerPoint
Additional Information

All your information will be kept confidential according to EEO guidelines.

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