Receptionist (Jafza Experience)

3 weeks ago


Dubai, Dubai, United Arab Emirates NOV Inc. Full time
CLOSING DATE 26 MARCH 2023.

Job Summary.

As Aftermarket Receptionist you will be an integral member of the AM Administration team delivering excellent service to all visitors and callers to our Dubai Aftermarket Facility.

As the face of our business, you will greet all visitors, welcoming them to our site as well as providing Executive Support and carrying out everyday reception task and duties.

Your proficiency in Microsoft Office software including Word, Excel and Outlook will be critical to this role as will your ability to provide excellent customer service to both internal and external customers of NOV.


RESPONSIBILITIES:

  • Responsible for telephone switchboard; directing and screening calls and ensuring messages are passed on in a timely manner
  • Provide timely responses to queries or requests
  • Prepare and issue JAFZA gate passes for visitors
  • Greet visitors, provide information and safety introduction
  • Sort and prepare outward mail including DHL packages and incoming mail for distribution.
  • Maintain security signin/signout procedures and announce visitors to company employee
  • Assist in facility maintenance when required
  • Schedule meetings and maintain facility calendar
  • Provide Executive support
  • Update and maintain facility telephone directory
  • Order and maintain stationery and pantry supplies for the facility
  • Assist with filing documents onto Rig Office (DMS)
  • Process Purchase Requisitions
  • Admin backup support and carry out any other relevant duties as assigned

BEHAVIORAL SKILLS/COMPETENCIES:

OPERATIONAL SKILLS

  • Adaptable
  • Multitasking abilities
  • Good timemanagement skills
  • Accuracy and attention to detail
  • Organized, structured & efficient
  • Exercise good judgement and timely decision making

PERSONAL AND INTERPERSONAL SKILLS

  • Excellent interpersonal and communication skills
  • Energized by routines and structured tasks set by management
  • Imbued with a strong sense of customer focus (internal/external)
  • Committed to selfimprovement and development through the role

EXPERIENCE/EDUCATION/SKILL-SET REQUIRED:

  • Bachelor's Degree or equivalent combination of education & experience
  • Experience working within an Administrative or Customer Service role
  • JAFZA experience is highly preferred
  • Very good understanding of office management processes
  • Proficient in MS Office
  • Scheduling & Planning
  • Written and verbal communication skills


Every day, the oil and gas industry's best minds put more than 150 years of experience to work to help our customers achieve lasting success.


We Power the Industry that Powers the World

Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.


Global Family

We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.


Purposeful Innovation

Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.


Service Above All

This drives us to anticipate our customers' needs and work with them to deliver the finest products and services on time and on budget.


Rig Technologies


At NOV Rig Technologies, we are harnessing the strength of knowledge and innovation that is revolutionizing the future of energy.

We build on what works, using our deep expertise to help minimize risk, increase uptime, and improve performance in drilling operations around the globe.



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