Admin Receptionist

1 week ago


Sharjah, Sharjah, United Arab Emirates Out HR Full time

JD:
Reception

  • Greet and welcome guests as soon as they arrive at the office
  • Answering screening and forwarding incoming phone calls
  • Receiving and sorting daily mail
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbooks, issue visitor passes)
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings, conference room schedule in order to prevent duplicate bookings.
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, arranging and faxing
Admin Officer

  • Create and update records and databases with personnel, financial and other data.
  • Submit timely reports and prepare presentations/proposals as assigned.
  • Performing bookkeeping tasks such as monitoring and tracking of incoming and outgoing documents, couriers and record.
  • Maintain summary's like Utilities, RTA's, Salik and other admin related activities.
  • Maintaining general office files including Employee files, documents
  • Overseeing the maintenance of office facilities, warehouses, camps and equipment's.
  • Coordinating events
  • Monitoring, tracking and conducting followup for expiries, renewal and dues deadlines for all Employee/Admin/office related documents.
  • Performing other relevant duties when needed.
  • Coordinate with AMC team for IT, MEP and other related tasks.
  • Assist HR/Admin manager for day to day activities

Skills/Key Requirements:
Minimum 1 years should be in both Reception and Admin functions

  • Advance knowledge of MS Office(Excel, Outlook, Power point and Word)
  • Gender Female with Spouse VISA
  • Languages: English, Hindi
  • Ability to work independently and to take initiative
  • Ability to work under pressure and with tight deadlines and Multitasking
  • Should have excellent communication skills verbal/drafting
  • Good with figures and data recording
  • Ability to adapt and work within an unstructured environment is essential
  • Excellent time management and organizational skills
  • Qualifications : minimum Bachelors degree

Work Location:
Sharjah

Pay:
AED2, AED3,000.00 per month

Ability to commute/relocate:

  • Sharjah: Reliably commute or willing to relocate with an employerprovided relocation package (required)

Application Question(s):

  • Do you hold a spouse VISA?

Education:

  • Bachelor's (preferred)

Experience:

  • Admin/Reception: 1 year (required)

Language:

  • English & Hindi (required)
Application Deadline: 30/04/2024
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