Mep Document Controller
1 week ago
Responsibilities of the job
- Responsible for coordination of construction projects, as well as the necessary administrative duties associated with each contract.
- Handle the clerical and logístical duties associated with the projects.
- Carefully reviewing time submissions and alerting department heads to inconsistences or discrepancies in time reporting
- Monitor the number of hours of labor a construction project is using and the rates of the different workers who are at the site.
- Collect worker-related data, enter them into a spreadsheet, and submit data to the HR Admin department, where payroll is processed within the specified timeframe and budget.
- Part of the quality control process requires preparing documents at each stage of the schedule and checking the quality of the construction work to produce reports.
- Maintains and manages all important documents either for a particular project or whole organization and assures that it is easily accessible and stored.
- Set up, copy, scan and store documents & create templates
- Manage requests for documentation
- File documents in physical and digital records and ensure appropriate storage
- Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
- To liaise with and distribute project related information with all levels of the project team and potentially external parties
- Manage processes around documentation within the organization & undertake any other ad-hoc duties as required
- To prepare daily petty cash expense reports and submit them to the Accounts.
- Well aware of all types of quality documents like Checklist, RFI, method statements, Non-conformance report, Technical queries, Inspection assignment package, Material Request, Technical Approval Request and other miscellaneous project contract documents.
- Maintaining log for the following Activities as: Letter Inn, Letter Out, IRF, Permit, MS, ITP, MAT, PQD, O&M, Preliminary Drawings, Shop drawing, IFC Drawings, Detail Design Drawings & As built Drawings.
- Maintain Correspondence log for submitting and receiving of project related all documents. Maintaining weekly/monthly QC documents & logs for all incoming & outgoing correspondence.
- Maintaining logs related to the different activities as IRF, RFIS, FCD, NCR, IFC Drawings, permits, MS, MAT-PQD, ITP, LAB TEST REPORTS, GENERAL LOG, LETTER INN, LETTER OUT, CSR, MSDS, QCR, WPS, CWP and etc
- Monitoring site weekly progress meeting & preparation of weekly inspection schedule for respective departments.
- Maintaining & updating the log of IFC & Vendor drawings for all discipline & keeping the hard & soft copies as per project requirement.
- Send Draft Invoice of Construction Progress Payment Certificate to the Consultant for follow up the payment.
- Send CPPC (Construction Progress Payment Certificate) to the Client for releasing the payments
- Maintain confidentiality around sensitive documentation
- Prepare ad-hoc reports on projects when required
- Prepare reports for each project and ensure that the schedule and budget are maintained by tracking invoices and coordinating with other team members.
- Ensure proper feedback, follow up and update on the tasks assigned by Line Manager.
Job Types:
Full-time, Permanent
Application Question(s):
- Are you currently employed?
- Can you join immediately?
- How much is your current salary?
- Expected Salary:
- Current Residence: please mention the emirates:
- Nationality:
- Visa Status:
Education:
- Diploma (preferred)
Experience:
- UAE (MEP): 2 years (preferred)
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