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Document Controller
1 week ago
_Provide day to day support to the Operations Department by successfully managing the Project Document Control function to effectively process the generation and distribution of required project documents.
Implement and maintain filing systems_ _to expertly control documents, as well as liaise with Clients, Other departments, Team members and Management.
Setup, improve and maintain Document Control efficiency, as well as deliver effective and timely document distribution.Ensure all project documentation is controlled in a meticulous and orderly manner in line with policies and procedures, essentially contributing to the success of the business unit, in line with the objectives of company.
_Key Accountabilities
Ø Ensure all project documentation is generated accordingly with regards to identification, registration, approval, distributing and filing
Ø Ensure all project information entered into the Document Management System is accurate and details the current status of all documents
Ø Manage the Document Management System accordingly, advise any system errors that arise, and recommend system improvements when necessary
Ø Upload documentation via client's domain and shared directory onto the Document Management System
Ø Liaise with Technical, Projects and Quality Department / Managers to ensure that documentation requirements are fulfilled
Ø Co-ordinate and administer the distribution of all incoming and outgoing documentation and paperwork to ensure contents of documents being issued are precise and in accordance to client procedures
Ø Set-up and maintain project filing systems according to company standards and project requirements
Ø Ensure project document archiving is up to date
Ø Ensure all documents are available for Data packs
Ø Expedite documentation to and from clients / suppliers and ensure deadlines are adhered to
Ø Comply with and enforce all policies and procedures
Ø Assist fellow employees with daily functions as and when required
Carry out all other reasonable tasks that may be delegated from time to time
Key Skills Required:
- Mechanical Engineering or equivalent, technical qualification preferred
- Proven ability to establish and maintain effective filing and archiving systems
Essential - Strong Computer Literacy / Understanding of systems and technical documents / Exceptional attention to detail
Defined Competencies:
- Interpersonal communication skills
- Good customer relationship
- Ability to work under pressure and meet deadlines
- Flexibility
- Concern for confidentiality
Salary:
AED5, AED6,000.00 per month
Experience:
- document controller: 2 years (required)
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