Planning and Supply Executive

2 weeks ago

Dubai, Dubai, United Arab Emirates PrecisionHire Solutions Full time

Responsibilities:

  • Responsible for all activities related to inbound process of import of Cars and will be the key contact point both internally – Logistics, customs, Finance and externally – Factory and Principal.
  • Should be well versed in SAP, and should excel in communication and should have an eye for detail and good with numbers.
  • Verifies invoice prices against the agreed pricing as specified in the order.
  • Creates color wise variants in SAP.
  • Creating Purchase order with the right article, variant, price, customs duty, freight, bank charges, L/C charges, etc based on the approved order.
  • Based on the sailing schedule notification necessary checks are done on the arrival of the model and reflected in the executive reports.
  • Preparing and uploading the vin wise data by inputting model code, model description, chassis number, engine number, interior/exterior color, production month, etc and then uploaded into SAP system.
  • Create Shipping notifications on SAP to start clearance from port.
  • Completing CCM process with Logistics team and carry out the GRN process and then IV and Set BOE done by operations.
  • Verifying AF logistic bills as per the clearance done for finance department to make the payment.
  • Preparing all documentation required for clearance of vehicle consignments from the Port.
  • Liaises directly with the AFL Logistic Team on all matters relating to clearance of vehicles.
  • Preparing duty statement with supporting documents to Finance Department to ensure timely payment of amount due, thereby avoiding levy of penalties monthly.
  • Final settlement posts in SAP for each bill of entry to process customs duty payment.
  • Internal contact person for Finance and Logistics.
  • External contact person for all communications with Principal / factory.
  • Providing GIT (Goods in Transit) information to Finance.
  • Creating material/Models in SAP before arrival of new models.
  • Flipping materials if adding accessories to sell as higher option vehicles.
  • Updating the RSP and discount condition for each model in SAP for the sales team.
  • Advance payment request to principal.
  • Customs duty payment request.
  • Orders and any approvals required from management.
  • Preparing internal report regarding sales, arrivals, and stocks for management.
  • Stock and arrival report.
  • Providing arrival details to BIW team and creating the report for management.
  • Internal order sheet updating and submitting for management approval.
  • To provide data support with logistics to control the inbounds and clearing documents on time (and related requirements).
  • Updating daily sheet with sales/stock/arrival and orders.
  • Updating the orders based on business requirement.
  • Maintaining sales and order plan based on agreement with Principal.
  • Updating and maintaining the Planning Sheet with orders, arrivals, sales, and stock details.

Required skills to be successful:

  • SAP experience
  • Logistics, customs and shipping experience
  • Managing and generating reports
  • Inventory management

About the team:

  • The role reports to the Head of Operations and will interact with internal and external stakeholders.

Qualifications:

  • Bachelor's Degree in Business Administration.
  • 3 years automotive work experience in a similar role.
  • Proficiency in MS Office (Word/ Excel/ PowerPoint/ MS Projects/ SAP) PowerBI.
  • Extensive knowledge of inventory management systems and supply chain modules in other ERP system.
  • Customer management.

Additional skills: Strong analytical and communication skills.

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