Purchase Executive

2 weeks ago


Dubai, Dubai, United Arab Emirates Kings Group Ventures Full time

Department:
Purchasing

Availibility:
Immediately

Industry:
Hospitality

UAE Experience:
At least 2 years

Reporting to:

HOD

Job Summary:

This position is accountable for the efficient and effective administration of the food and beverage purchasing and storeroom operations.


Key Job Tasks & Responsibilities:

  • Responsible for all purchasing functions, quotations, quality, Price, Store and Receiving.
  • Responsible for maintaining store inventory levels operationally needed.
  • Make forecasts for product demand to ensure the sustainability of inventory.
  • Obtains written approval for established Minimum / Maximum stock levels by the Financial Manager.
  • Research and identify new products and services for the Restaurant in the market.
  • Negotiate prices and terms with suppliers or contractors on behalf of the organization.
  • Foster trust relationships with vendors to achieve better pricing and quality of services.
  • Monitor vendors for quality, service, and price through standard purchasing specifications.
  • Obtain competitive quotations for Restaurant requirements and ensure that the best product is sourced and purchased.
  • Establish contracts to ensure reduced pricing for all operating areas of the Restaurant.
  • Receives order list from the FOH or BOH daily and arranges for delivery of those items.
  • Calls for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.
  • Ensures & verifies that LPO are regularly updated, and supplier's new current price lists are maintained.
  • Ensures that all authorised or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes daily.
  • Verify the 'pending orders' report daily, and all pending orders are checked and verified regularly.
  • Ensures that all orders receiving dates are updated by the buyers according to the suppliers promised delivery dates.
  • All the receiving invoices should enter to the system on a daily bias & shared the receiving details to the accounts department.
  • Checks, explain if needed and approves delivered items discrepancy report issued by cost control regarding price and quantity order variances.
  • Willing to work a flexible schedule to accomplish all major responsibilities and tasks.
  • Purchase assigned items on a timely basis as required by operations.
  • Work closely with requesting department heads to assure timely delivery and product quality.
  • Know and use inventory and ordering system to create purchase orders, receive goods and manage inventory.
  • Maintain agreed upon standards and practices in all beverage purchasing activities.
  • Receive end users product issue requests and fill orders accordingly.
  • Understand costs and budgets, and work with the appropriate department head to achieve/maintain budgeted cost percentage.
  • Recommend best purchases and alternative new products to users.
  • Establish and maintain adequate PAR levels. (Minimum, maximum, reorder point)
  • Manage the stock storage and distribution according to FIFO rule.
  • Take monthend inventory and enter into the showman system.
  • Compliance with safety and OSHA.
  • Other duties as assigned by the Head of Department.

Requirements:

  • Advance mathematics skills.
  • Ability to work in a fast paced environment.
  • Ability to multitask and prioritize.
  • Must have work expierence in food and beverage / hospitality industry in UAE.
  • Proficient in reading & writing the English language.
  • Must have knowledge regarding the food storage as per Dubai municipality guidelines.

Job Types:
Full-time, Permanent

Salary:
AED4, AED4,200.00 per month

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

Education:

  • Bachelor's (preferred)

Experience:

- food and beverages: 4 years (preferred)

- restaurant: 3 years (preferred)
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