Procurement Officer, P-3

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates International Renewable Energy Agency (IRENA) Full time
Abu Dhabi, United Arab Emirates

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Vacancy Announcement

Secretariat of the International Renewable Energy Agency (IRENA)

Division of Administration and Management Services (AMS)

Publication Date: 29 March 2023

Deadline For Application: 11 April 2023 (at midnight, Abu Dhabi local Time)

Title and Grade:
Procurement Officer, P-3

Indicative Annual Salary:
(a.)

Annual Net Salary
:
USD 64,121 to USD 73,463[1]**
(b.)

Post Adjustment:
USD 46,615.97 to USD 53,407.60[2]**
Duration of Appointment: 6 Months, with possible extension

Duty Station:
Abu Dhabi, United Arab Emirates

Entry on Duty:
As soon as possible


The International Renewable Energy Agency (IRENA) is an inter-governmental organisation, headquartered in Masdar City, Abu Dhabi, mandated to promote the adoption and continuous use of all forms of renewable energy sources in the pursuit of sustainable development, energy access, energy security and low-carbon economic growth and prosperity.

IRENA's mission is to play a leading role in the ongoing transformation of the global energy systems as a centre of excellence for knowledge and innovation, a global voice of renewable energy, a network hub for all stakeholders and a source of advice and support for countries.

At present, IRENA has 168 Members (167 States and the European Union) that acceded to its Statute, and 16 additional States in the process of accession and actively engaged.


The Division of Administration and Management Services is responsible for providing the Secretariat with support in managing its human and financial resources and ensures effective and timely delivery of Human Resources, Information and Communications Technology, Procurement, Financial, Travel and General Services.

The Procurement Section provides a broad range of support services to IRENA's offices by enhancing procurement activities to achieve the work programme targets.

Procurement works on strengthening service delivery operations through open, fair and competitive bidding process.

Under the overall guidance of the Director of Administration and Management Services, and the immediate supervision of the Chief Procurement Officer (CPO), the Procurement Officer will support IRENA's on-going demand in various procurement activities and will perform the following duties:

  • Provide the highest standards of procurement services and advice to all divisions at IRENA in accordance with the established rules, regulations and processes;
  • Ensure the integrity and transparency of the procurement process and compliance with IRENA's Financial Regulations and Rules and relevant internal policies;
  • Implement proper procurement planning every year in coordination with divisions in order to ensure costeffective solicitation of goods and services;
  • Conduct market research and financial analyses for various requirements related to the program implementation, develop database of vendors, retrieve and present information from a variety of internal and external sources on sources of supply, vendors by commodity, as well as obtains specifications for new services, products and equipment from the market;
  • Identify and fully understand the details and conditions of the best procurement methods to be used for maximized competitive bidding process through prequalification exercise, i.e. Call for Expression of Interest (EoI) or Request for Information (RFI). Launch of Request for Quotations (RFQ), Requests for Proposals (RFP) and Invitation to Bid (ITB) inviting vendors to submit their quotations/prices or proposals based on the nature of the requirements and cost of procurement involved;
  • Review specifications, Scope of Work (SOW) or Terms of Reference (TOR) and validate the various evaluation criteria of purchase requisitions. Records, validate and prioritize purchasing requests and obtain additional information/documentation as required;
  • Ensure with requesting divisions the availability of funding sources based on IRENA's Financial Regulations and Rules to award contract(s) to the selected suppliers who are able to meet the specifications and offer the best terms;
  • Prepare evaluation reports, abstracts or financial comparison matrix of offers, compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to cost, quality, delivery time, payments terms and others;
  • Ensure preparation and review for completeness of various cases for submissions to IRENA's Contracts Review Committee (CRC);
  • Understand the conditions and legal terms of agreements and purchase orders. Formulate contracts for professional services, Long Term Agreements, amendments in coordination with the legal department at IRENA;
  • Submit for approvals agreements and contracts in line with the delegation of authority;
  • Provide clarifications and advice o

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