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Human Resources Assistant

3 months ago

Sharjah, Sharjah, United Arab Emirates American University of Sharjah Full time

The HR Assistant will assist the Contracts & Benefits team with the day-to-day administrative tasks and services to support effective and efficient operations.

Job Responsibilities

Onboarding

  • Respond to inquiries that relate to payroll and benefits for new hires.
  • Guide new hires through contract and benefits forms if needed.

Payroll Administration

  • Help in setting up new hires for payroll processing ( this includes full time and part time staff & faculty, visiting scholars, GTAs, GRA, etc).
  • Ensure any bank changes are supported with correct documentation.
  • Process required advances as per AUS processes such as housing allowance, leave salary and salary advance.
  • Record maternity leaves and take necessary action for any unpaid maternity leave.
  • Answer employees related inquiries regarding payroll.

Benefits Administration

  • Administrate the enrollment of employees in medical and life insurance.
  • Process education assistance requests.
  • Perform Self Directed Benefits reconciliation.
  • Complete pension enrollment for GCC nationals
  • Manage indemnity selections.

Faculty Database Management

  • Compile and update new faculty professional certificates.
  • Keep records and update Faculty Ranks, departments, and administrative positions with the university.
  • Update the University administrator's catalogue and the full time faculty catalogue.

Offboarding

  • Obtain related quotes for final settlement calculation.
  • Follow up on employees' online clearances related to final settlements.
  • File related documents for final settlement.
  • Communicate with exiting employees when needed.